Support Executive/PA

Al Masaood; Abu Dhabi; On-site; AED 120,000 - 200,000; Full time

Job summary

A prominent company in the UAE is seeking an experienced administrative professional to provide secretarial support to the Line Manager. Responsibilities include managing schedules, organizing travel, and handling correspondence. The ideal candidate will have 2 to 5 years of experience in a similar role, possess MS Office skills, and demonstrate the ability to handle complex relationships. This position requires confidentiality, tact, and diplomacy.

Qualifications

• 2 to 5 years of experience in an administrative or secretarial role.
• Knowledge of stock inventory systems.
• Proven ability to work independently or collaboratively.

Responsibilities

• Provide administrative support to the Line Manager.
• Manage schedules, meetings, and appointments efficiently.
• Organize travel, events, and handle correspondence.

Skills

MS Office skills

Ability to manage complex human relationships

Ability to work independently

Culturally sensitive

Job description

Job Purpose:

The role holder is responsible for providing secretarial/administrative support directly to the Line Manager, exercising confidentiality, tact and diplomacy.

Core Responsibilities:

• Acts as the first point of contact for any inquiry related to Line Manager or other management staff, i.e. meeting schedule, reports required, etc.
• Deals with correspondence and phone calls.
• Takes notes during meetings, prepares and distributes Minutes of Meetings in a timely manner and performs follow‑up on subjects related to the discussion.
• Manages schedules, organizing meetings and appointments, ensuring that no conflicts exist.
• Books and arranges travel, transport and accommodation.
• Organizes events and conferences whenever required.
• Keeps track and sets reminders to the General Manager, or other management staff, of important tasks and deadlines.
• Delivers quality typing, compiling and reports preparation, presentations and correspondence.
• Manages databases and filing systems
• Implements and maintains procedures/administrative systems.
• Liaises with staff, suppliers and clients.
• Collates and files expenses.
• Prepares documents for signature‑ double checking on the information, ensuring details are correct and aligned to the policy, and ensures that justifications for requests are attached.
• Provides administrative support to Administrators.
• Manages staff induction schedule and coordinates with HR
• Undertake additional responsibility as required.

Background & Experience (years):

• 2 to 5 years in a related field/role.
• Knowledge of current and best stock inventory systems.
• Proven ability to work independently and with others.
• Able to manage complex human relationships and culturally sensitive.
• MS Office skills.