Supply Chain Executive

PlaceUp; Dubai; On-site; AED 60,000 - 80,000; Full time

Job summary

A significant logistics firm in Dubai is looking for a Supply Chain Executive - Clearance to manage procurement and customs clearance operations effectively. The role involves preparing customs documentation, liaising with suppliers and forwarders, and ensuring compliance with UAE regulations. Ideal candidates should have experience in customs clearance and procurement while demonstrating strong organizational skills in a high-paced environment.

Qualifications

• Experience managing procurement and customs clearance operations.
• Strong understanding of UAE/GCC customs regulations.
• Ability to handle multiple tasks and meet deadlines.

Responsibilities

• Manage daily import and export clearance activities for shipments.
• Prepare customs documentation for accuracy and compliance.
• Liaise with Dubai Customs and freight forwarders for timely clearance.
• Issue and manage purchase orders efficiently.

Skills

Customs documentation accuracy

Vendor coordination

Supply chain management

Tools

AX system

Job description

About the job Supply Chain Executive - Clearance

The Clearance & Procurement Executive is responsible for managing end-to-end procurement and customs clearance operations to ensure timely and cost-efficient availability of stock. This role includes handling purchase orders, coordinating Importations, managing customs clearance documentation, liaising with suppliers, freight forwarders, and authorities and ensuring compliance with UAE/GCC customs regulations.

Key Responsibilities

Customs Clearance

• Manage daily import and export clearance activities for air, sea and land shipments.
• Prepare, review, and ensure accuracy of customs documentation (BL, invoice, packing list, COO, HS codes, etc.).
• Liaise with Dubai Customs, across border port authorities, and freight forwarders for timely clearance.
• Ensure compliance with UAE/GCC Municipality & customs regulations.
• Monitor clearance delays, detentions, duties, VAT assessments, and resolve issues promptly.
• Maintain accurate clearance reports, shipping records, and Departmental KPIs.
• Support customs audits, Municipality inspections, FTA authorities and provide the required documentation.
• Supervise Clearance Team member and provide support during shipments.

Procurement & Logistics

• Issue and manage purchase orders via AX system.
• Coordinate with suppliers for draft shipping documentations and smooth clearance.
• Verify shipping documents and ensure products meet shelf-life requirements.
• Monitor order movement, ETD/ETA, and ensure timely delivery.
• Maintain updated shipment schedules and tracking files.
• Coordinate with freight forwarders for best freight rates and shipment optimization.
• Work closely with warehouse, logistics, brand managers, and accounts to ensure smooth receiving, costing, and documentation.
• Raise NCRs for shortages/damages & coordinate claims with suppliers/forwarders/insurers.
• Manage item registration with Dubai Municipality and prepare FIRS, MOFA & ASN.
• Maintain approved supplier files in line with HACCP & ISO22000 compliance.