Studio Coordinator Pilates

GSSTech Group; Dubai; On-site; AED 90,000 - 120,000; Full time

Job summary

A leading technology firm in Dubai is seeking a highly organised Studio Coordinator to provide administrative support to senior leadership. This role involves managing executive calendars, handling correspondence, preparing documentation, and coordinating travel arrangements. The ideal candidate has a Bachelor’s degree in Business Administration or a related field and 3-5 years of experience as an Executive Assistant. Proficiency in English and MS Office is essential. This position offers a dynamic work environment with exposure to executive operations.

Qualifications

• 3–5 years’ experience as an Executive Assistant or similar role.
• Experience managing travel arrangements.
• Ability to work independently with minimal supervision.

Responsibilities

• Manage executive calendars and appointments.
• Handle email correspondence and phone calls for the executive.
• Prepare reports, minutes, and documentation as required.
• Coordinate travel logistics and itineraries.
• Maintain confidentiality while managing sensitive information.

Skills

Organisational skills

Communication skills

Time-management skills

Problem-solving skills

Proficiency in MS Office

English proficiency

Education

Bachelor’s degree in Business Administration or related field

Tools

MS Office (Outlook, Word, Excel, PowerPoint)

Scheduling tools

Job description

Overview

We are seeking a highly organised and proactive Studio Coordinator to provide comprehensive administrative and operational support to senior leadership. The ideal candidate will manage day-to-day executive functions, ensure seamless workflow, and act as a trusted point of contact for internal and external stakeholders.

Key Responsibilities

• Manage executive calendars, schedule appointments, and coordinate complex meetings.
• Handle email correspondence, phone calls, and communication on behalf of the executive.
• Prepare reports, presentations, meeting minutes, and documentation as required.
• Coordinate domestic and international travel, including visas, itineraries, and logistics.
• Maintain confidentiality while managing sensitive information and business documents.
• Liaise with internal teams, clients, and external partners to ensure smooth communication.
• Support project tracking, follow-ups, and task management for executive initiatives.
• Oversee office-related coordination, event support, and administrative tasks as needed.
• Conduct research, compile data, and prepare briefs to assist decision‑making.
• Plan and manage expenses, reimbursements, procurement requests, and executive budgets.

Requirements

• Bachelor’s degree in Business Administration, Management, or related field preferred.
• Minimum 3–5 years’ experience as an Executive Assistant, Personal Assistant, or similar role.
• Strong command of English (Arabic is a plus).
• Excellent communication, organisational, and time‑management skills.
• Proficiency in MS Office (Outlook, Word, Excel, PowerPoint) and scheduling tools.
• Ability to handle multiple priorities with discretion, accuracy, and professionalism.
• Experience managing travel arrangements and working in a fast‑paced environment.
• Strong problem‑solving skills and the ability to work independently with minimal supervision.

Preferred Qualities

• Professional and polished demeanour.
• High level of integrity and trustworthiness.
• Ability to anticipate needs and take initiative.
• Experience working with C‑level executives or multinational companies in the UAE.