Senior Manager, Logistics & General Services

Sundus Gulf; Abu Dhabi; On-site; AED 120,000 - 200,000; Full time

Job summary

A logistics and services firm in Abu Dhabi is seeking a Senior Manager for Logistics & General Services, focusing on logistical arrangements, fleet management, and optimizing office services. The role demands expertise in cost-effective maintenance and strategic contractor relationships, prioritizing Emiratization for UAE nationals only. This position involves overseeing various logistical functions such as catering, inventory tracking, and fleet operations, ensuring efficiency and compliance with maintenance budgets.

Responsibilities

• Manage logistical arrangements for company functions including flights and accommodation.
• Execute safety and security plans with routine maintenance checks.
• Implement cost-effective maintenance in line with budgets.
• Maintain strategic relationships with third-party contractors.
• Oversee office services including cleaning and utilities.
• Assess facilities to understand maintenance needs.
• Manage catering requirements for events.
• Issue permits for visitor access control.
• Supervise fleet maintenance operations.
• Monitor daily usage of fleet vehicles.
• Control overall fleet operational costs.
• Handle inventory activities including tracking and disposal.
• Prepare reports on fleet metrics.

Job description

Job Title

Senior Manager, Logistics & General Services

Job Location

Abu Dhabi

This job is only for EMIRATIZATION for UAE nationals only

JPC - 5694

Responsibilities

• Manage the arrangements of logistical service for company's functions including flights, hotel accommodation and transportation in coordination with relevant stakeholders.
• Manage the execution of safety and security plans including setting scheduled and structured routine maintenance checks.
• Manage the execution of the maintenance plan, and handling the delivery of best practice, cost‑effective maintenance in line with maintenance budgets by efficient spend projection and budget control.
• Support in establishing and maintaining strategic relationships with third‑party contractors responsible for providing maintenance and security services and ensuring that they deliver optimal results in line with the maintenance and security plans.
• Handle the delivery of office services, cleaning, recreation, security, and utilities i.e. Internet connection, telephone services, water, and electricity.
• Handle the assessment of the facility periodically to gather insights and understanding of the maintenance condition and repairs needed.
• Manage catering needs including communicating and coordinating with caterers for internal and external events including conferences and seminars.
• Handle issuing permits for visitors to ensure proper access control in the office buildings and avoid any unauthorised entry.
• Manage the fleet's maintenance operations in terms of scheduled, non‑scheduled, and preventive maintenance to minimise downtime and repair costs.
• Handle the process of monitoring and following of the daily usage of the fleet in terms of receiving and returning time, used mileage, and overall vehicle condition.
• Manage the overall fleet operational costs, i.e., fuel, maintenance (scheduled, non‑scheduled, preventive), insurance, and registration, and make sure they are according to the approved budget.
• Handle all inventory related activities which include item movement and mobility both in and out, tracking system to record stock levels, and reselling and disposal.
• Prepare periodic reports on the fleet which include usage and mileage, cost and spend analysis, maintenance, and any other topics as directed by the Head, Logistics & General Services.