Senior Executive Assistant

Confidential; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading recruitment firm is seeking a highly experienced Sr. Executive Assistant to support a CEO in Dubai, UAE. The role requires managing complex calendars, high-stakes meetings, and executive travel, while ensuring effective communication with stakeholders. Ideal candidates will have at least 7 years of experience, with a strong background in supporting C-level executives, and exceptional skills in discretion, stakeholder management, and Microsoft Office. This role offers significant exposure to senior leadership and is critical for operational success.

Qualifications

• Minimum 7 years of professional experience.
• At least 3 years supporting C-level executives.
• Experience in preparing board-level communications.

Responsibilities

• Serve as primary contact between CEO and stakeholders.
• Manage complex executive calendars and high-stakes meetings.
• Coordinate board meetings and executive offsites.
• Prepare high-quality communications and correspondence.
• Oversee executive travel planning.
• Ensure execution of CEO-level decisions.

Skills

Executive calendar management

Strong communication skills

Proficiency in Microsoft Office

Stakeholder management

Ability to operate under pressure

Discretion and confidentiality

Fluency in English

Education

Bachelor’s degree in Business or related field

Executive Assistant certification

Tools

Microsoft Office

Job description

About the Role

We are a recruitment firm partnering with a large, well-established organization to appoint a highly experienced Sr. Executive Assistant to support a Chief Executive Officer.

This role sits at the heart of senior leadership and requires a trusted professional who will act as the CEO’s strategic right hand. You will enable the CEO to focus on driving the organization’s vision while managing the operational flow behind the scenes. From board-level coordination and confidential communications to complex calendar management, executive travel, and cross-functional follow-ups, you will ensure seamless execution at the highest level.

This is a confidential search for a high-impact role with significant exposure to senior leadership and the board.

Key Responsibilities

• Serve as the primary point of contact between the CEO and internal and external stakeholders.
• Manage complex executive calendars, high-stakes meetings, and shifting priorities.
• Coordinate board meetings, leadership forums, and executive offsites, including agendas, presentations, and materials.
• Prepare high-quality communications, reports, and confidential correspondence on behalf of the CEO.
• Oversee detailed executive travel planning, including visas, itineraries, and post-travel documentation.
• Track follow-ups and ensure execution of CEO-level decisions, OKRs, KPIs, and cross-functional initiatives.
• Represent the CEO’s office with professionalism, discretion, and influence at senior levels.

Candidate Profile

Education

• Bachelor’s degree in Business or a related field
• Executive Assistant certification is an advantage

Experience

• Minimum 7 years of professional experience
• At least 3 years supporting C-level executives

Skills & Competencies

• Advanced expertise in executive calendar, meeting, and travel management
• Strong written and verbal communication skills, including board-level documentation
• High proficiency in Microsoft Office (PowerPoint, Excel, Outlook)
• Strong stakeholder management skills with senior leaders, board members, and external partners
• Ability to anticipate needs, prioritize effectively, and operate under pressure
• Absolute discretion and confidentialityFluent in English
• Immediate joiners will be given priority!

Only shortlisted candidates will be contacted