Sales Coordinator

AccorHotel; Ras Al Khaimah; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading hospitality company in Ras al-Khaimah seeks an experienced Sales & Marketing Administrative Support professional. The role involves overseeing administrative functions, preparing reports and presentations, and coordinating travel for the sales and marketing team. Candidates should be organized, detail-oriented, and able to manage multiple tasks efficiently. Experience in supporting payroll and budgeting processes is key. This is a full-time position with no remote work options.

Qualifications

• Ability to manage multiple tasks and meet deadlines efficiently.
• Experience in administrative support within sales and marketing.
• Competence in preparing reports and presentations for management.

Responsibilities

• Oversee administrative functions for Sales & Marketing.
• Prepare reports, manage internal calendars, and coordinate travel.
• Assist with payroll tasks and maintain budgeting records.

Skills

Collaboration

Time management

Attention to detail

Organizational skills

Communication

Job description

Oversee all administrative functions for the Sales & Marketing Department ensuring tasks are completed accurately efficiently and on time

Sales & Marketing Administrative Support tasks:

• Collaborate with internal teams and external vendors to ensure timely delivery of projects.
• Prepare reports dashboards and presentations for senior management.
• Manage internal calendars for sales activities and marketing deadlines.
• Coordinate travel arrangements and meeting logistics for the sales & marketing team.
• Liaise between the client sales & marketing and operations team to ensure seamless execution of fam trips hosted stays meetings and sales entertainment events.
• Attend internal sales marketing and departmental meetings to take accurate and organized notes.
• Prepare and distribute meeting agendas minutes and action item summaries to relevant stakeholders.
• Track and follow up on action items deadlines and responsibilities discussed in meetings.
• Schedule and coordinate meetings including room bookings attendee invites and technology setup (e.g. video conferencing).
• Maintain a shared digital archive of meeting notes and relevant documents for team reference.
• Keep the Sales Office organized tidy and well-stocked while monitoring office supplies to minimize waste.
• Ensure all marketing materials and communications align with Sofitels luxury brand identity and guidelines.
• Implement and maintain an effective filing system (both electronic and manual) for department records and correspondence.
• Assist in the creation implementation and management of marketing campaigns to promote the hotels offerings across leisure F&B wellness and events
• Support leisure segment sales operational/ administrative activities as required by the head of segment.

Payroll Support Tasks:

• Assist in collecting and verifying attendance records shift schedules and overtime hours for the sales and marketing team.
• Prepare and submit monthly timesheets or attendance summaries to the HR/payroll department.
• Track and maintain records of team leave requests (sick days vacation etc.) to ensure accurate payroll processing.
• Coordinate with HR to ensure new hires promotions or departures in the department are correctly reflected in payroll updates.
• Ensure timely submission of payroll-related documentation such as commission reports bonuses and incentive payouts.
• Maintain confidentiality and security of all payroll and personnel-related information.
• Liaise with the payroll or HR department regarding discrepancies adjustments or staff inquiries related to compensation

Budgeting & Expense Tracking:

• Maintain organized records of vendor invoices payments and contracts.
• Track marketing and sales expenses to ensure they align with the approved budget.
• Prepare purchase orders and ensure timely payment processing with the finance department.
• Help forecast sales figures and financial goals based on historical data and market trends.
• Assist with drafting and processing vendor/ supplier contracts ensuring correct rates and terms are applied
• Organize and provide documentation for internal or external audits.
• Ensure adherence to company policies regarding financial transactions and record-keeping.
• Safeguard financial and client-related documents with the highest level of confidentiality.

Remote Work:

No

Employment Type:

Full-time