Receptionist | Office Assistant

VRAcademi Ai & Metaverse Lab; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

An innovative educational organization in Dubai is seeking a Receptionist / Office Assistant to be the first point of contact for students and visitors. The ideal candidate will manage communications, support administrative tasks, and maintain a welcoming environment. Strong communication skills and an organized work ethic are essential for this role, which offers opportunities to be part of a dynamic team in the metaverse education space.

Benefits

Opportunities to learn and grow

Dynamic and innovative work environment

Qualifications

• Prior experience in front office or administration roles is an advantage.
• Basic knowledge of accounts and administrative processes is preferred.
• Ability to handle VR/immersive devices with training provided.

Responsibilities

• Greet and assist students, parents, and visitors in a professional manner.
• Manage communications, including calls and emails related to student support.
• Maintain an organized and welcoming environment in the lab.
• Assist with petty cash management and prepare expense reports.

Skills

Communication skills

Organizational skills

Interpersonal skills

Tech-savvy

Education

Bachelor's degree or equivalent qualification

Job description

Overview

We are seeking a professional and proactive Receptionist / Office Assistant to be the first point of contact for students, parents, and visitors at VRAcademi. The ideal candidate will ensure smooth day-to-day operations at the front office, support administrative functions, and provide assistance to the accounts, HR, and sales teams. This role is crucial in creating a welcoming environment and ensuring seamless student and office support.

Key Responsibilities

• Open VRAcademi and follow lab opening protocols to make it functional for classes.
• Greet and assist students, parents, and visitors with a friendly and professional approach.
• Manage incoming calls, emails, and WhatsApp messages related to student support and course inquiries; route to the sales team as required.
• Maintain an updated contact database of visitors and inquiries.
• Ensure a neat, welcoming, and professional environment in the lab.
• Organize and prepare VR accessories (charging, sanitizing headsets/controllers) before and after every class.
• Ensure all systems, lights, and ACs are switched off at closing.

Financial & Accounts Support

• Manage petty cash and maintain expense records.
• Assist accounts and sales teams with fee tracking, invoicing, and receipts.
• Prepare monthly administrative expense reports.

Office & Administrative Tasks

• Manage office supplies, stationery, and inventory.
• Maintain physical and digital filing systems for records, invoices, and receipts.
• Support HR functions such as attendance and leave record management.
• Maintain and track student classes and attendance on Classcard.
• Provide support to students during VR & immersive experiences.
• Troubleshoot basic lab devices and VR equipment issues.

Qualifications & Skills

• Bachelor’s degree or equivalent qualification preferred.
• Prior experience in front office, administration, or office assistant roles is an advantage.
• Strong communication and interpersonal skills.
• Basic knowledge of accounts and administrative processes.
• Tech-savvy with the ability to handle VR/immersive devices (training will be provided).
• Organized, detail-oriented, and able to multitask effectively.

Why Join Us

• At VRAcademi, you will be part of an innovative and dynamic environment that blends technology with creativity. This role offers opportunities to learn, grow, and contribute to a unique educational ecosystem.