Receptionist / Office Administrator (Russian-Speaker)

Nathan & Nathan; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A fast-growing business consultancy firm in Dubai is seeking a Receptionist / Office Administrator fluent in Russian to provide administrative support and create a welcoming atmosphere for visitors. The role includes managing front desk operations, coordinating office activities, and assisting HR functions. Ideal candidates have strong communication skills, organizational abilities, and previous experience in administrative roles. Opportunities for career growth in a supportive environment are available.

Qualifications

• Fluent in Russian and English, with strong communication skills.
• Previous experience in receptionist or administrative role.
• Strong organizational skills and ability to prioritize tasks.
• Excellent interpersonal skills and friendly demeanor.

Responsibilities

• Greet and assist visitors and clients, ensuring a welcoming atmosphere.
• Manage incoming calls, emails, and correspondence.
• Maintain organized filing system for documents and records.
• Coordinate office activities and support HR-related tasks.

Skills

Fluent in Russian

Organizational Skills

Communication Skills

Interpersonal Skills

Attention to Detail

Technical Proficiency

Tools

Microsoft Office Suite

Job description

Our client, a fast-growing business consultancy firm, are seeking a dynamic and professional Receptionist / Office Administrator who is fluent in Russian to join their team in Dubai. The successful candidate will play a crucial role in providing administrative support while ensuring a positive first impression for visitors and clients. As a key member of our Human Resources Outsourcing agency, you will be responsible for managing front desk operations, coordinating office activities, and supporting various HR functions. This position requires excellent communication skills, a proactive attitude, and the ability to handle multiple tasks in a fast-paced environment. If you are looking to grow your career in a vibrant and supportive workplace, we encourage you to apply.

Responsibilities

1. Greet and assist visitors and clients, ensuring a welcoming and professional atmosphere.
2. Manage incoming calls, emails, and correspondence, directing them to appropriate personnel.
3. Maintain an organized filing system for documents and records, ensuring easy retrieval and confidentiality.
4. Coordinate office activities, including meetings, events, and travel arrangements for staff.
5. Assist with HR-related tasks, such as scheduling interviews and onboarding new employees.
6. Monitor and order office supplies, ensuring the office is well-stocked and organized.
7. Prepare and distribute internal communications, reports, and presentations as needed.
8. Support the team with various administrative tasks, contributing to overall office efficiency.
9. Handle basic bookkeeping tasks, including invoicing and expense tracking.
10. Maintain a clean and orderly reception area, reflecting the company's professionalism.

Preferred Candidate

1. Fluent in Russian and English, with exceptional verbal and written communication skills.
2. Previous experience in a receptionist or administrative role.
3. Strong organizational skills with the ability to prioritize tasks effectively.
4. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment.
5. Excellent interpersonal skills, with a friendly and approachable demeanor.
6. Ability to work independently and as part of a team, demonstrating flexibility and adaptability.
7. Attention to detail and a commitment to maintaining confidentiality.
8. Problem-solving skills, with the capability to handle unexpected situations calmly and efficiently.
9. Willingness to learn and grow within the company, contributing to team success.

Skills

• Communication Skills: Strong verbal and written communication skills are essential for interacting with clients, colleagues, and visitors effectively.
• Organizational Skills: The ability to manage multiple tasks, prioritize effectively, and maintain an orderly workspace is crucial for success in this role.
• Technical Proficiency: Proficient in Microsoft Office Suite and office equipment, enabling efficient document preparation and communication.
• Interpersonal Skills: A friendly and approachable demeanor fosters positive relationships with clients and team members, enhancing the office environment.
• Attention to Detail: Ensuring accuracy in documentation and communication is vital for maintaining professionalism and confidentiality.