Reception Administrative Assistant

Inspire Properties; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading real estate firm in Dubai is seeking a Reception Administrative Assistant for a full-time, on-site position. The role involves managing front desk tasks, providing administrative support, and ensuring efficient office operations. Strong phone etiquette and communication skills are required, along with proficiency in office software. This position is ideal for individuals with excellent multitasking abilities and a customer-focused mindset, ensuring a welcoming environment for clients and visitors.

Qualifications

• Strong phone etiquette to create a welcoming environment.
• Demonstrates strong cold-calling skills for effective communication.
• Proficiency in administrative and clerical skills for office processes.
• Excellent verbal and written communication skills.
• Time management skills with attention to detail.
• Ability to multitask effectively in a dynamic setting.
• Previous customer-facing or administrative experience is a plus.

Responsibilities

• Manage front desk tasks, greeting visitors and answering calls.
• Provide administrative support, scheduling meetings and managing records.
• Ensure seamless office operations and professional communication.

Skills

Strong phone etiquette

Cold-calling communication skills

Verbal communication

Written communication

Time management

Attention to detail

Multitasking

Office software proficiency

Tools

Microsoft Office Suite

Job description

Company Description

Inspire Properties (www.inspireproperties.net) is a Dubai-based real estate company known for its dedication to trust, competence, transparency, and ethical practices. These values have fostered long-lasting relationships with our clients and distinguish us in the market. We specialize in development consultancy, providing end-to-end solutions for developers; bulk investment, crafting investment portfolios for bulk investors; and individual units, assisting retail investors and end-users in finding properties tailored to their needs and preferences. Our mission is to deliver exceptional real estate services while prioritizing client satisfaction and reliability.

Role Description

We are seeking a Reception Administrative Assistant for a full-time, on-site position in Dubai. Responsibilities include managing front desk tasks such as greeting visitors, answering and directing phone calls, and maintaining the reception area. This role also involves providing administrative and clerical support to the team, scheduling meetings, managing records, and ensuring seamless office operations. The Reception Administrative Assistant serves as the first point of contact and plays a vital role in maintaining professional communication and efficient office workflows.

Qualifications

• Strong phone etiquette and excellent receptionist duties skills to manage incoming communications and create a welcoming environment.
• Demonstrates strong cold-calling communication skills
• Proficiency in administrative assistance and clerical skills, including organizing records, scheduling, and maintaining efficient office processes.
• Excellent verbal and written communication skills for effective interactions with colleagues, clients, and stakeholders.
• Time management skills, attention to detail, and the ability to multitask effectively.
• Proficiency in using office software and tools, including Microsoft Office Suite.
• Demonstrated professionalism and adaptability in a dynamic work environment.
• Previous experience in a customer-facing or administrative role is a plus.