Real Estate Administrator / Operations Coordinator

Hassi Properties; Dubai; On-site; AED 200,000 - 300,000; Full time

Job summary

A real estate advisory firm in Dubai is seeking a highly organized Real Estate Administrator to manage daily operations, documentation, and client coordination. The role requires at least 2 years of experience in real estate administration, with a preference for familiarity with Dubai documentation and processes. Strong organizational skills, attention to detail, and proficiency in CRM systems are essential to ensure smooth operations and exceptional client service in a fast-paced environment.

Qualifications

• 2+ years experience in real estate administration, preferably in Dubai.
• Strong organizational and multitasking skills with attention to detail.
• Excellent English communication skills, both written and spoken.

Responsibilities

• Manage day-to-day operations and administrative tasks.
• Upload and manage property listings on various portals.
• Prepare and manage compliance and documentation for transactions.
• Support clients with transaction milestones and documentation collection.

Skills

Organizational skills

Multitasking ability

Communication

Attention to detail

Proficiency in CRM systems

Knowledge of Dubai real estate processes

Tools

Zoho CRM

Microsoft Office

Google Workspace

Job description

Dubai, United Arab Emirates | Posted on 10/01/2026

Hassi Properties is a growing Dubai real estate advisory serving international investors and buyers from theUK, USA, and Europe. We specialize in off-plan investments, residential sales, and advisory services, delivering high-quality client experience supported by strong systems, compliance, and operational excellence.

We are seeking a highly organizedReal Estate Administratorto manage daily operations, documentation, listings, CRM workflows, and transaction coordination.

This role is critical to ensuring smooth internal operations, accurate records, regulatory compliance, and exceptional client service.

Role Overview

You will act as the operational backbone of the business — handling listings, documentation, client coordination, CRM management, compliance tracking, and administrative workflows across sales and marketing.

This role requires attention to detail, strong communication, multitasking ability, and familiarity with Dubai real estate processes.

Key Responsibilities

Operations & Administration

• Manage day-to-day administrative tasks and office operations.
• Maintain organized digital filing systems for clients, properties, contracts, and compliance documents.
• Prepare letters, proposals, invoices, and client documentation.
• Coordinate calendars, meetings, site visits, and property tours.
• Handle email communication and client follow-ups.

Listings & Property Management

• Upload and manage property listings on portals (Property Finder, Bayut, website CRM, developer portals).
• Ensure listing accuracy: pricing, photos, floor plans, descriptions, and availability.
• Coordinate with photographers, videographers, and marketing team for asset updates.
• Track inventory updates from developers and brokers.
• Manage CRM data accuracy (Zoho, HubSpot, or similar).
• Assign leads, track follow-ups, and maintain pipeline hygiene.
• Generate weekly reports on leads, inquiries, bookings, and conversions.
• Support automation workflows and data cleanup.

Compliance & Documentation

• Prepare and manage Form A/B/F, MOUs, reservation forms, KYC documentation, and client records.
• Coordinate with developers, trustees, banks, and conveyancing teams.
• Ensure compliance with RERA, DLD, and brokerage regulations.
• Track contract deadlines, payments, and milestones.

Client Coordination

• Support clients with documentation collection, appointment scheduling, and transaction milestones.
• Coordinate handovers, snagging appointments, and completion paperwork.
• Maintain professional communication with international clients.

Requirements

• 2+ years experience in real estate administration (Dubai preferred).
• Familiarity with Dubai real estate documentation and processes.
• Experience using CRM systems and property portals.
• Strong organizational and multitasking skills.
• Excellent English communication (written and spoken).
• Strong attention to detail and data accuracy.
• Proficiency in Microsoft Office / Google Workspace.
• Ability to work under deadlines and manage multiple transactions.

Preferred (Nice to Have)

• Experience with Zoho CRM, Houzez, Property Finder, Bayut.
• Knowledge of off-plan developer systems.
• Basic accounting / invoicing experience.
• Multilingual skills (Arabic a plus).
• Experience supporting international clients.
• Stable growth role in a fast-scaling company.
• Exposure to international clients and developers.