Purchasing Specialist / Purchasing Assistant / Procurement Officer - Blackphone General Trading

Talent Pal; Ras Al Khaimah; On-site; AED 120,000 - 200,000; Full time

Job summary

A recruitment firm is seeking a Purchasing Specialist to enhance their procurement team. The role entails managing purchase orders, supplier communication, and inventory coordination. Successful candidates will demonstrate effective communication and organizational skills, with proficiency in Microsoft Excel. While a high school diploma is required, a bachelor's degree is advantageous. This full-time position represents an excellent opportunity for individuals looking to develop their career in procurement and purchasing.

Qualifications

• High school diploma or equivalent required, Bachelor's preferred.
• Previous experience in purchasing or administrative role necessary.
• Good communication, negotiation, and organizational skills required.
• Ability to work well under pressure and multitask effectively.

Responsibilities

• Prepare and process purchase orders based on needs and forecasts.
• Communicate with suppliers for order follow-ups and issues.
• Work with inventory team to manage stock levels.
• Gather and compare quotes from suppliers for cost-effectiveness.
• Maintain purchasing records and documentation.
• Track orders for timely delivery and resolve discrepancies.
• Assist with basic negotiations for routine orders.
• Report quality issues of received items.

Skills

Communication skills

Organizational skills

Negotiation skills

Proficiency in Microsoft Excel

Ability to handle multiple tasks

Education

High school diploma or equivalent

Bachelor’s degree in Business or related field

Tools

Microsoft Office

Procurement software

Job description

Job Title

Purchasing Specialist / Purchasing Assistant / Procurement Officer

Job Overview

The Purchasing Assistant will support the procurement team by managing day-to-day purchasing tasks, including processing purchase orders, tracking deliveries, and maintaining supplier relationships. The role requires excellent communication and organizational skills to ensure smooth and timely purchasing operations.

Key Responsibilities

• Purchase Orders : Prepare and process purchase orders based on stock needs and sales forecasts.
• Supplier Communication : Contact suppliers for order follow-ups, delivery status, and resolving any order-related issues.
• Inventory Coordination : Work closely with the inventory team to ensure that stock levels are adequate and reorder points are maintained.
• Price Comparison : Assist in gathering and comparing quotes from multiple suppliers to ensure cost-effectiveness.
• Documentation : Maintain and update purchasing records, including order details, invoices, and supplier contracts.
• Deliveries : Track orders to ensure timely delivery and resolve any discrepancies between ordered and received items.
• Basic Negotiations : Assist with negotiating prices and delivery terms for small or routine orders.
• Quality Control : Report any quality issues with received items to the appropriate department for resolution.

Qualifications

• High school diploma or equivalent (Bachelor’s degree in Business or a related field is a plus but not required).
• Previous experience in a purchasing or administrative role (preferably in retail or a related industry).
• Good communication and negotiation skills.
• Proficiency in Microsoft Office (especially Excel) and basic procurement software.
• Ability to work well under pressure and handle multiple tasks efficiently.

Preferred Skills

• Basic understanding of inventory management and retail purchasing processes.
• Attention to detail and strong organizational skills.
• Willingness to learn and adapt to purchasing trends and systems.

Salary

To be discussed during the interview

Working Hours

Full-time

Job Type

Full-time

URGENT