Proposal & Contract Manager_French Speaker

Veridos FZE; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading technology solutions company in Dubai is seeking a Proposal and Contract Manager responsible for creating and managing project proposals and contracts. This role ensures adherence to budgetary guidelines and effective communication across teams. The ideal candidate has a strong background in contract management and a passion for driving project success. This position offers an opportunity to work with diverse teams in an inclusive environment.

Benefits

Inclusive work environment

Equal opportunity employer

Qualifications

• Experience in proposal and contract management required.
• Strong analytical skills and project management experience essential.
• Excellent communication and negotiation skills necessary.

Responsibilities

• Manage proposal preparation and contract execution.
• Ensure compliance with budgetary guidelines.
• Coordinate with all project-related teams for success.

Skills

Contract management

Proposal preparation

Financial calculation

Negotiation skills

Risk assessment

Education

Bachelor's degree in relevant field

Tools

Sales Force

Job description

Main Objective / s of the Function :

• The Proposal and Contract Manager is responsible for the creation and calculation of a proposal in the bid phase as well as the supervision of the execution phase of the contract as planned in the bid phase. This role therefore combines the classic proposal manager with the former commercial project manager and ensures an end to end support of the project.
• The Commercial Project Manager part is responsible for the General Management of the Commercial part of the Project. He / she directs all project related activities to ensure budgets and profit / loss requirements are maintained and to ensure that the project performs according to the contract. In addition the Proposal & contract manager is responsible for maintaining budgetary guidelines, controls the Customer's and Veridos' expectations.
• The Proposal & Contract Manager has strong interfaces to all involved parties, from the sales manager, to the project manager, the service level manager as well as the commercial order manager.

Main Tasks / Subtasks :

Pre-Sales Support Analysis of Customer Requirements and mapping to possible solution offering

Support of pre-acquisition phase with information to determine necessary budgets

Preparing the upcoming proposal phase (opportunity shaping)

Tender and Bid Evaluation Analysis of tender / customer requirements and documentation

Evaluation of Tender Documents together with the customer solutions department and with all necessary internal interfaces (e.g. Business Lines) Evaluation of a draft concept together with the customer solutions department Determine the a-priori visible risk profile for bid decision Preparation of Bid decision for Bid Board Meetings; i.e. allocation of resource for establishing a working team, alignment with business lines and sales, etc.

Proposal Preparation Project Lead during Proposal Process, securing the quality of the proposal and the required approvals in time

Creation of the bid documents including calculation, in time and budget of the proposal phase Involvement of the required experts from the Business Lines for the specific input, as well as the Customer Solutions experts for the holistic solution Keep and track the proposal and commercial budget and time line of the proposal phase

Proposal Calculation Owns and runs all deal calculations as the financial calculation lead

Implements of deal specific price model reflecting the customer demands and price strategy developed by sales aiming at a deliverable, profitable and feasible bid

Perform a solution-to-cost analysis, comprised of pricing a solution using market benchmark data

Collaborate with Sales, Program Managers, Solution Architect and Executive leadership on deal shaping activities for very large opportunities

Support Strategic Procurement in final contract negotiations with all subcontractors / suppliers in coordination with the relevant internal interfaces

Approval Process Prepares together with the Sales Manager and assigned Project Controller the Approval Slides (financials, cash-flow, risk, etc.) for the Management Board as well as the Shareholders Presents the approval slides to Management Board together with Sales Manager

Ensures Signatories are according to Signature Guideline

Lessons Learned Gathers price and solution feedback from opportunities to inform best practices

Contributes to the Improvement of solution-to-cost capabilities, tools and processes

Reports on won and lost opportunities and documents accordingly in Sales Force or similar IT tool. Assesses factors leading to won / lost proposals and support the documentation thereof.

Setup in execution phase Responsible for ensuring all Contract Management and Commercial Processes (TBD) are ready to be implemented during the Proposal & Project Phase

Contract Management during Negotiation and Project Execution Phase Assistance in identifying issues and potential risks during the Contract Negotiation Phase

Providing overview and details on closed contracts to all relevant interfaces

Ensure all Contract Management and Commercial Cost Controlling processes are implemented during the Proposal & Project Phase

Monitor and track all contractual and budgetary obligations including forecasting according to the contract in close cooperation with the sales and project manager Manage Changes, Claims and Renewals towards the end customer in close corporation with sales and project management

Supervision of order creation jointly with Commercial Order Management and tracking of progress for order delivery jointly with project management / COM, with all included parties

Follow-up of revenue recognition based on reached milestones or deliveries

Supervision of creation of purchase requisitions and deliveries jointly with Purchasing department

Monitors subcontractors on defaults regarding to contractual obligations and aligns with purchasing adequate subcontractor management in this regard

Contact Person for customer and Veridos Team on contract content Participates in all contractual discussions with the Customer regarding scope of work and the progress of delivery

Informs on status of project budget and supports cost reduction measures in close cooperation with Project Controlling and Project Manager

Manages formal correspondence with the end-Customer (i.e. reviewing letters for adherence to contract terms and maintaining a comprehensive Correspondence Register)

Support risk monitoring and mitigations within the project jointly with the Risk Manager, Project Controller and Project Manager

Supports the project manager in identifying and minimizing non-conformance of costs against the project budget and establishes an appropriate reporting structure to show such deviations

Coordination on letters of credit and other guarantees during project execution jointly with Commercial Order Management and Project Management

Informs status on Account receivables in coordination with the respective Sales Account Manager and Controlling

We are an equal opportunity employer! We promote diversity in all its forms and create an inclusive work environment, free from prejudice, discrimination and harassment, in which all employees feel a sense of belonging. We warmly welcome all applications regardless of gender, age, race or ethnic origin, social and cultural background, religion, disability and sexual orientation.