Project Officer

Abu Dhabi Airports; Abu Dhabi; On-site; AED 120,000 - 200,000; Full time

Job summary

A major airports authority is seeking a Project Officer to support project planning and coordination in Abu Dhabi. The ideal candidate should have a Bachelor's degree and at least 4 years of experience in managing project documentation and coordinating multiple teams. Responsibilities include monitoring project timelines, resources, and communication among stakeholders. This role emphasizes quality, compliance, and effective project execution. A certification in project management is preferred.

Qualifications

• Bachelor's degree required.
• 4+ years of experience in project coordination and documentation management.
• Proficient in stakeholder communication and resource management.

Responsibilities

• Maintain comprehensive project documentation and ensure timely communication.
• Assist in project planning, coordination, and execution from start to finish.
• Monitor project parameters like budgets and deliverables.
• Provide daily administrative support for project documentation and correspondence.
• Allocate and manage project resources efficiently.

Skills

Project coordination

Documentation management

Stakeholder communication

Resource allocation

Education

Bachelor's degree

Project Management certification

Job description

ROLE SUMMARY

The Project Officer is responsible for supporting the planning, coordination, and execution of projects, ensuring they align with organizational goals. This role requires a proactive approach to managing project timelines, resources, schedules, and stakeholder relationships, while maintaining high standards of quality, compliance, and communication throughout the project.

MAJOR AREAS OF RESPONSIBILITY

• Maintain comprehensive and accurate project documentation, including plans, reports, and schedules. Ensure that tasks are assigned, timelines are controlled, and project progress is communicated effectively to both internal teams and external stakeholders.
• Assist in the seamless planning, coordination, and execution of projects from initiation to completion. Monitor key project parameters such as timelines, budgets, and deliverables, ensuring strict adherence to organizational standards and objectives.
• Monitor and ensure that all progress updates, feedback, and relevant information from stakeholders are promptly communicated to the appropriate Project Manager or team members. Act as a primary point of contact for project-related inquiries, escalating issues as necessary to ensure effective communication and resolution throughout the project lifecycle.
• Provide consistent daily administrative support, including pre-drafting correspondence, transmittals, memos, and other project-related documentation. Ensure meticulous tracking and monitoring of critical documents to ensure timely and accurate processing.
• Assist in the allocation and management of project resources to ensure optimal utilization and project success. Monitor resource usage, track availability, and provide support in resource scheduling to maintain project efficiency.
• Collaborate with Project Managers within the relevant departments to coordinate and facilitate weekly meetings. Ensure that all action items are documented, tracked, and monitored for timely completion.
• Compile and record comprehensive weekly progress reports for submission to management, ensuring that project milestones and updates are clearly communicated and monitored.
• Ensure the accurate and up-to-date maintenance of all project documentation, including schedules, reports, risk assessments, and change requests. Prepare regular status updates and maintain a well-organized filing system, ensuring compliance with audit and regulatory requirements.
• Liaise with internal project officers and assistants across various divisions to coordinate weekly project tasks and track action items, ensuring alignment and timely completion of project objectives.
• Assist in tracking and monitoring the financial aspects of the project, ensuring expenses align with the project budget. Report any discrepancies or potential overruns to the Project Manager.
• Support the coordination of external vendors and suppliers, ensuring that deliverables are met according to the project schedule and quality standards.

EDUCATION

• Bachelor’s degree.
• Project Management certification preferred

EXPERIENCE

• Minimum professional experience required is 4+ years managing project documentation, coordinating teams, and handling multiple tasks simultaneously in a fast-paced environment.