Procurement Coordinator

Confidential; Dubai; On-site; AED 90,000 - 120,000; Full time

Job summary

A leading procurement firm in Dubai is looking for a detail-oriented Procurement Coordinator. This role involves coordinating with suppliers, managing purchase requests, and ensuring timely delivery of goods while maintaining compliance with company policies. Candidates should have a Bachelor’s degree in Business Administration and at least 2 years of experience in procurement. Proficiency in MS Office and ERP systems is essential for success in this dynamic position.

Qualifications

• 2+ years of experience in procurement or supply chain.
• Ability to meet deadlines and maintain compliance.
• Proficiency in procurement documentation management.

Responsibilities

• Coordinate purchase requests and orders with suppliers.
• Ensure compliance with procurement policies.
• Maintain vendor database and track performance.

Skills

Attention to detail

Negotiation skills

Communication skills

Vendor management

Education

Bachelor’s degree in Business Administration or related field

Tools

MS Office

ERP systems

Oracle

SAP

Job description

Job Summary:

We are seeking a detail-oriented and proactive Procurement Coordinator to support our procurement operations. The role involves coordinating with suppliers, managing purchase requests, and ensuring timely delivery of goods and services while maintaining compliance with company policies.

Key Responsibilities:

Procurement Support:

• Raise and track Purchase Requisitions (PRs) and Purchase Orders (POs).
• Coordinate with suppliers to obtain quotations, negotiate prices, and confirm delivery schedules.
• Follow up with vendors for timely delivery of goods and services.

Documentation & Compliance:

• Maintain accurate records of RFQs, quotations, POs, contracts, and delivery notes.
• Ensure all procurement activities comply with company policies and approvals.
• Support audit and compliance requirements by maintaining proper documentation.

Vendor Management:

• Assist in maintaining the vendor database, including contact details, certifications, and performance records.
• Track vendor performance and elevate any issues related to delays, quality, or pricing.

Internal Coordination:

• Liaise with internal departments to understand procurement requirements.
• Ensure smooth communication between operations, finance, and procurement teams.
• Support budget monitoring and cost tracking for procurement activities.

Reporting:

• Prepare procurement reports as required by management.
• Assist in tracking procurement KPIs, expenditure, and pending approvals.

Required Criteria:

• Bachelor’s degree in Business Administration, supply chain, or related field.
• 2+ years of experience in procurement or supply chain.
• Proficiency in MS Office and ERP systems.
• Knowledge of Oracle and SAP.
• Attention to detail and ability to meet deadlines.