Personal Assistant to Director and Office manager

Atelier Allione Design Services; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A prominent design studio in Dubai seeks a full-time Personal Assistant to the Director and Office Manager. This role involves managing schedules, coordinating meetings, and handling various office management tasks. The ideal candidate should have proven skills in personal assistance, strong clerical and organizational abilities, and proficiency in office software. An ability to prioritize in a dynamic environment is essential. Previous experience in an architecture or design setting is a plus.

Qualifications

• Proven skills in personal assistance and administrative assistance.
• Strong clerical skills and ability to manage office operations efficiently.
• Exceptional communication and interpersonal skills required.

Responsibilities

• Manage the Director's schedule and coordinate meetings.
• Handle executive and administrative tasks effectively.
• Liaise with various stakeholders to ensure smooth office operation.

Skills

Personal Assistance

Diary Management

Clerical Skills

Organizational Skills

Communication Skills

Time Management

Office Software Proficiency

Tools

Microsoft Office Suite

Job description

Company Description

Atelier Allione Dubai is the Middle East branch of a European architecture and design studio known for over 30 years. Offering comprehensive architectural and design services, Atelier Allione works closely with international clients, developers, and consultants to deliver tailored, refined projects.

Role Description

This is a full-time, on-site position for a Personal Assistant to the Director and Office Manager at our Dubai office. The individual will be responsible for managing the Director's schedule, coordinating meetings, handling executive and administrative tasks, and supporting clerical and general office management duties. The role will also involve liaising with various stakeholders and ensuring the smooth operation of the office environment.

Qualifications

• Proven skills in Personal Assistance and Executive Administrative Assistance
• Experience in Diary Management and Administrative Assistance
• Strong Clerical Skills and ability to manage office operations efficiently
• Excellent organizational and time management abilities
• Exceptional communication and interpersonal skills
• Proficiency in office software applications such as Microsoft Office Suite
• Flexibility and ability to prioritize tasks in a dynamic work environment
• Previous experience in architecture or design-related environments is advantageous