Personal Assistant to CEO

Black Pearl; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading FMCG manufacturing company in Dubai is seeking a highly organized Personal Assistant to support the CEO. The role requires proactively managing communications, organizing the CEO's calendar, and arranging travel logistics. Ideal candidates will possess exceptional organizational skills, discretion, and a proactive approach to problem-solving. This position demands effective communication and the ability to work in a dynamic environment, ensuring seamless operations and support for executive-level decision-making.

Qualifications

• Experience in a similar role supporting executives is preferred.
• Ability to handle confidential information with discretion.
• Strong communication and interpersonal skills.

Responsibilities

• Serve as the primary point of contact for the CEO.
• Manage and prioritize incoming communications.
• Draft and prepare official communications and reports.
• Organize and maintain the CEO’s calendar.
• Arrange detailed travel plans and itineraries.
• Prepare briefing materials for meetings.
• Coordinate and document minutes for key meetings.
• Follow up on action points and tasks.

Skills

Organizational skills

Proactive attitude

Discretion

Effective communication

Time management

Job description

We are seeking a highly organized, proactive, and dedicated Personal Assistant (PA) to support the Chief Executive Officer of a leading FMCG manufacturing company in the UAE. The ideal candidate will serve as the CEO’s right hand, ensuring seamless daily operations, efficient time management, and effective communication within and outside the organization. This role requires professionalism, discretion, and the ability to work in a fast‑paced, dynamic business environment.

Key Responsibilities

• Serve as the primary point of contact between the CEO and internal/external stakeholders.
• Manage and prioritize incoming communications, including emails, phone calls, and correspondence.
• Draft, review, and prepare official communications, reports, and presentations on behalf of the CEO.
• Organize and maintain the CEO’s calendar, including scheduling meetings, appointments, and events.
• Arrange complex and detailed travel plans, itineraries, and agendas, ensuring smooth logistics.
• Prepare briefing materials and ensure the CEO is well‑prepared for meetings and trips.
• Coordinate, attend, and document minutes for key meetings.
• Follow up on action points and ensure timely completion of assigned tasks.
• Liaise with different departments to ensure alignment on CEO’s directives.
• Maintain confidential records, files, and documents with the highest level of discretion.
• Manage task lists and provide daily follow‑up to ensure priorities are met.
• Support in research, project coordination, and special assignments as directed by the CEO.
• Uphold professional representation of the CEO in all dealings.
• Perform ad hoc tasks and assignments to support executive‑level decision‑making and operations.

Personal Assistant • Dubai, United Arab Emirates