Personal Assistant

Rightangled; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A dynamic healthcare company is seeking a Personal Assistant/PRO in Dubai to support their new office setup and daily operations. The role requires exceptional organisational skills, with responsibilities including vendor coordination, office supply management, and professional client representation. Candidates should have a minimum of 2 years in an administrative role, be fluent in English, and ideally familiar with Dubai's employment regulations. You'll join a collaborative culture focused on impactful healthcare innovation.

Benefits

Access to cutting-edge technology

Competitive Salary

Collaborative and Inclusive Team Culture

Pension scheme

Employee discounts on healthcare products

Opportunities for personal and professional development

Qualifications

• Minimum 2 years of experience in an administrative/Public Relations role.
• Fluent in English with French as a plus.
• Familiarity with Dubai employment laws is preferred.

Responsibilities

• Assist with setup of the Dubai office including suppliers and services.
• Coordinate with vendors and contractors for timely execution of tasks.
• Maintain an organised filing system for office and employee records.
• Represent the company professionally when interacting with clients.

Skills

Fluent in English (C1)

Strong personality

High attention to detail

Proficient in MS Office Suite

Adaptability in fast-moving environments

Tools

Google Workspace

Digital filing systems

Job description

We are looking for a highly organised, proactive, and adaptable Personal Assistant / PRO to support the setup and day-to-day operations of our new Dubai office. This role is perfect for someone who thrives in a fast-paced, high-pressure environment and is confident in taking ownership of a broad range of responsibilities—from managing administrative processes to supporting senior executives and liaising with external stakeholders. You will play a key role in ensuring the smooth and efficient launch of our new office and the continued organisation and effectiveness of our team.

Key Responsibilities

• Assist with the end-to-end setup of the Dubai office, including suppliers, utilities, equipment, and services
• Coordinate with vendors, contractors, and internal stakeholders to ensure timely execution of setup tasks
• Source and manage office supplies and furniture
• Support with high-level communications and follow-ups where needed
• Maintain an organised and systematic filing system (digital and physical) for office and employee records
• Handle incoming and outgoing correspondence, ensuring timely responses and clear documentation.
• Manage employee records and ensure documentation is complete and compliant with local regulations
• Assist with onboarding processes for new hires, including preparation of documentation and induction materials
• Represent the company professionally when speaking with clients or guests
• Ensure the office remains tidy, well-organised, and compliant with company standards
• Take initiative to improve systems and workflows where appropriate

Requirements

• Language: Fluent in English (C1 minimum in both, verbal and written) French language is a plus
• Experience: Minimum 2 years in an administrative / Public Relations role
• Strong personality with the confidence to manage multiple stakeholders
• High attention to detail and excellent organisational skills
• Ability to work independently and remain calm under pressure
• Comfortable in a fast-moving environment and able to adapt to evolving needs
• Proficient in MS Office Suite, Google Workspace, and digital filing systems
• Familiarity with Dubai employment laws or administrative processes
• Experience supporting office launches or new site setups is a strong plus

Why Work With Us?

At Médetone, we are committed to creating a dynamic, innovative workplace where every team member has the opportunity to make a real impact. You'll be joining a growing company that's at the forefront of healthcare innovation, with the chance to contribute to exciting projects that are transforming patient care.

What We Offer

• Access to cutting-edge technology and tools to support your work
• Competitive Salary
• A Collaborative and Inclusive Team Culture
• Pension scheme
• Employee discounts on our healthcare products
• Opportunities for personal and professional development within a forward-thinking company