Patient Safety & Quality Officer

NMC; Abu Dhabi; On-site; AED 200,000 - 300,000; Full time

Job summary

A leading healthcare provider in Abu Dhabi is seeking an Office Coordinator to manage office functions and support department activities. Responsibilities include maintaining records, coordinating meetings, and supporting compliance with relevant accreditation processes. The ideal candidate should have experience in office management and be adept at data collection and analysis. This role is crucial for implementing improvements within hospital operations.

Responsibilities

• Perform highly responsible office functions and coordinate department activities.
• Establish and maintain records, filing systems, and logs.
• Reserve meeting sites and confirm appointments; attend meetings and take minutes.

Job description

Responsibilities

• Performs highly responsible office functions; assists in arranging and coordinating department activities.
• Establishes and maintains records, filing systems, and logs;
• Reserve meeting sites; contacts and confirms appointments and meetings; attends meetings and takes minutes
• Operates a computer, typewriter, duplicating machine, fax machine, calculator, and other peripheral office equipment in the course of assigned functions
• Utilizes a variety of word-processing, graphic/presentation, and data base software applications programs
• Types, edits, and distributes a variety of correspondence, forms, and policies and procedures
• Participating effectively in Implementing & follow up of PSQ Improvement Plan Activities.
• Communicates appropriate information from studies and data sources to the Head of the Department
• Assist the HOD in maintaining all necessary records pertinent to the JCI process or any other relevant accreditation and regulatory requirement process.
• Assist in conducting JCI/relevant accreditation meetings.
• Assist the HOD in maintaining records of policies, procedures, guidelines, forms and other documents and ensures the circulation of current documents and the de- circulation of expired documents.
• Performs miscellaneous related duties as requested by the HOD.
• Comply with all OSH and infection control policies, standards and procedures and cooperate with hospital management to comply those requirements
• Work accordance with the documented OSH procedures and instructions, specific responsibilities
• Be familiar with emergency and evacuation procedures
• Notifying OSH Hazards, incidents, Near misses and issues and assistance with the preparation of risk assessments, incident reports
• Comply with Waste management procedures and policies
• Attend applicable OSH/Infection control training programs, mock drills and awareness programs
• Use of appropriate personal protective equipment and safety systems.
• To develop, monitor and support implementation of the hospital OSHMS in line with DHA/MOH/MOHAP/DOH Health Sector OSHMS policies and standards (and other policies and standards as applicable) and entity requirements.
• Support to develop objectives and monitor achievement of objectives and compliance with DHA/MOH/MOHAP/DOH Health Sector OSHMS requirements across all departments.
• Support data collection throughout the hospital/cluster by assisting with data collection issues such as creating forms to collect data, identifying which data to collect, how to validate data, and creating reports.
• Ensures data reported is validated and analysed for implementing improvements and evaluating if the improvements were sustained.
• Ensure compliance to incident management process by ensuring proper assignment, investigation, and effective coordination, incident resolution and closing incident in IRIS in collaboration with the Head of Department.
• Ensure compliance to JAWDA data certification methodology.