Office Receptionist cum Secretary

Timesworld; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading management company in Dubai is seeking an experienced administrative assistant to manage front desk operations and provide support to the CEO. The role demands excellent communication skills, attention to detail, and the ability to multitask efficiently. Candidates should have a graduate degree and a minimum of 3 years of experience in a similar position. This is a permanent role based in Dubai.

Qualifications

• Proven experience as a receptionist, secretary, or administrative assistant, minimum 3 years.
• Strong organizational and time management skills.
• Professional demeanor and appearance.
• Resident of UAE.

Responsibilities

• Greet and welcome visitors in a courteous and professional manner.
• Manage the CEO’s calendar, including scheduling appointments, meetings, and travel arrangements.
• Prepare and distribute correspondence, memos, letters, and reports on behalf of the CEO.
• Handle sensitive and confidential information with discretion and professionalism.
• Maintain a clean and organized office space.

Skills

Excellent communication skills

Attention to detail

Multitasking

Organizational skills

Time management skills

Education

Graduate in any discipline

Tools

Microsoft Office Suite

Job description

Overview

Job ID: ADM-DXB-2228

Department: Management Office

Job Type: Permanent

Location: Dubai

The incumbent will be responsible for managing the front desk operations while also providing administrative support to the CEO. This role requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment.

Responsibilities

• Greet and welcome visitors in a courteous and professional manner.
• Answer and direct phone calls to appropriate individuals or departments.
• Manage the CEO’s calendar, including scheduling appointments, meetings, and travel arrangements.
• Prepare and distribute correspondence, memos, letters, and reports on behalf of the CEO.
• Handle incoming and outgoing mail and packages.
• Maintain office supplies inventory and place orders as needed.
• Assist in organizing and coordinating company events and meetings.
• Maintain a clean and organized office space.
• Perform general clerical duties, such as filing, photocopying, and data entry.
• Handle sensitive and confidential information with discretion and professionalism.

Requirements (Qualifications/Experience/Competencies)

• Graduate in any discipline.
• Proven experience as a receptionist, secretary, or administrative assistant, minimum 3 years.
• Excellent verbal and written communication skills.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to prioritize tasks and work efficiently under pressure.
• Professional demeanor and appearance.
• Resident of UAE.