Office/Operations Manager

MENA Recruit Pty Ltd; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

An international marine organization based in Dubai is looking for an experienced Office Manager/Operations Manager to oversee office management, HR processes, and operations. The ideal candidate will have over 5 years of experience in a similar role within Dubai and strong knowledge of UAE labor laws. This position offers a competitive salary, annual performance bonuses, medical insurance, and a supportive international working environment with opportunities for growth.

Benefits

Competitive salary

Annual performance bonus

Medical insurance

Annual flight allowance

Parking

Modern offices

Qualifications

• 5+ years’ experience in office management, HR, or operations role in Dubai.
• Strong knowledge of UAE labour law and HR/visa processes.
• Excellent written and spoken English skills.

Responsibilities

• Oversee day-to-day operations and management of the Dubai office.
• Support HR processes including onboarding, contracts, and leave records.
• Act as a coordination point between leadership and staff.

Skills

Office management skills

HR processes knowledge

Communication skills

Organizational skills

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Job description

Our client is looking for a hands‑on Office Manager / Operations Manager to support a fast‑growing international marine group in Dubai. This is a broad, “hub” role combining HR, office management, operations, PR, and administration, working closely with a high‑calibre leadership team.

Initially based in JLT, the role will relocate later in the year to Burj Daman, DIFC, as the business transitions into new offices.

Key Responsibilities

A. Office & Facilities Management

• Oversee day‑to‑day running of the Dubai office (JLT and later DIFC).
• Manage reception, meeting rooms, office supplies, vendors, and maintenance.
• Coordinate moves, fit‑outs, and workspace planning as the team expands.

B. HR & People Operations

• Support HR processes, including offers, employment contracts, onboarding, and offboarding.
• Maintain HR files, leave records, and employee data in line with UAE regulations.
• Liaise with PRO/external partners on visas, labor cards, and other government documentation.
• Coordinate performance review cycles and training logistics as required.

C. Operations & Executive Support

• Act as a central coordination point between leadership, staff, and external stakeholders.
• Assist with travel, itineraries, expenses, and diary management for senior management as needed.
• Support implementation of policies, procedures, and internal controls across the office.

D. PR, Communications & Culture

• Help organise internal and external events, team activities, and client lunches.
• Support corporate PR initiatives and brand representation (e.g., conferences, VIP visitors).
• Promote a positive, professional office environment aligned with the group’s international standards.

E. Administration & Reporting

• Prepare reports, presentations, and management documentation.
• Manage incoming correspondence, basic contracts/NDAs routing, and document control.
• Track office‑related budgets and invoices, ensuring cost‑effective operations.

Requirements

• Bachelor’s degree or equivalent.
• 5+ years’ experience in a combined office management / HR/operations role in Dubai, ideally within a professional services, financial services, marine, commodities, or similar international environment.
• Strong working knowledge of UAE labour law and HR/visa processes (in coordination with a PRO).
• Excellent written and spoken English; additional languages an advantage.
• Highly organised, proactive and comfortable “owning” the office function in a fast‑growing business.
• Confident dealing with senior stakeholders, able to build trust quickly and maintain confidentiality.
• Strong Microsoft Office skills and familiarity with HR/office systems.

Key Demographic Requirements

• Based in UAE

Package & Benefits

• Competitive salary in line with experience, with clear scope for annual salary increases.
• Annual performance bonus.
• Medical insurance.
• Annual flight allowance for eligible staff.
• Parking and modern offices.
• Supportive, international working environment and genuine opportunity to grow with a scaling group.