Office Operations Coordinator

BLUE OCEAN MANAGEMENT TRAINING & CONSULTANCIES; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job description

BLUE OCEAN MANAGEMENT TRAINING & CONSULTANCIES | Full time

Admin Assistant

Abu Dhabi, United Arab Emirates | Posted on 27/01/2026

Blue Ocean Corporation is a leading conglomerate and world leader in driving continuous growth and transformation across a multitude of industries and sectors. Our commitment to quality, innovation, and client satisfaction has propelled us to the forefront of the Consulting, Training and Conferences landscapes.

From our humble beginnings to our present status as a global market leader, we take pride in our global footprint, and the transformative impact we have had on industries.

With over 25+ years of excellence in accelerating careers and transforming organizations, we are a trusted partner for our B2B and B2C clients.

Job Description

The Office Administrator provides administrative support to ensure smooth daily operations within the organization. This role streamlines processes, manages information flow, and supports team members across departments to enhance overall office efficiency.

Responsibilities

• Greet customers and guests professionally upon arrival.
• Answer calls, handle course inquiries, and assist walk-in customers.
• Manage courier requests and certificate collections.
• Provide administrative support to management.
• Organize and coordinate meetings and events.
• Maintain detailed internal databases and customer filing systems.
• Liaise with internal and external units for administrative tasks.
• Arrange training sessions and schedule events.
• Execute all administrative processes in line with company standards and policies.
• Perform clerical tasks as needed.
• Monitor and maintain office supplies and equipment inventory.
• Assist other departments with document preparation, data analysis, and project coordination.

Requirements

• Bachelor’s degree in any relevant field.
• Minimum 2 years of experience in an administrative or secretarial role.
• Strong proficiency in MS Office suite.
• Ability to thrive in a fast-paced environment.
• Organizational Skills: Prioritize tasks, manage time effectively, and maintain organized records.
• Communication: Excellent verbal/written skills with active listening to address concerns clearly.
• Customer Service: Deliver prompt, professional support with a friendly demeanor.
• Resource Management: Track supplies, procure materials, and ensure equipment maintenance.
• Technology Proficiency: Use LMS, databases, and office software; troubleshoot basic issues.
• Adaptability: Handle changing priorities and unexpected challenges flexibly.
• Problem-Solving: Identify issues, make decisions, and improve processes.
• Compliance: Adhere to safety, legal, and industry standards.
• Cross-Functional Collaboration: Work effectively across teams to support organizational goals.
• Service: Delight customers consistently.
• Passion: Bring energy to every task.
• Integrity: Build trust through honesty.
• Respect: Treat all equally, regardless of title.