Office Manager

LINKVIVA Websiite; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

An experiential agency in Dubai is seeking an Office Manager to oversee daily operations and facilities management across three locations. The ideal candidate has a Bachelor's degree and at least 5 years of experience in office management. Responsibilities include ensuring compliance, managing vendor relations, and maintaining documentation. Strong organizational skills and proficiency in MS Office are essential, along with effective communication abilities. This role is vital to fostering a productive and welcoming environment for employees and clients.

Qualifications

• Minimum 5 years experience in office management or facilities coordination roles.
• Fluent in English; Arabic is a plus.
• Strong interpersonal negotiation and organizational skills.

Responsibilities

• Manage office operations and facilities across multiple locations.
• Conduct regular office audits and maintain compliance.
• Handle landlord relations and property management tasks.
• Supervise office support staff and maintain inventory.
• Manage visitor experience and oversee meeting room scheduling.
• Maintain documentation and compliance records.

Skills

Operations Expert

Highly Organized

Strong Communicator

Proactive & Solutions-Driven

Professional & People-Focused

Education

Bachelor's degree in Business Administration or related field

Tools

MS Office Suite (Word, Excel, Outlook)

Job description

Office Manager Dubai United Arab Emirates

Office Manager

IMMEDIATE START DATE

Keep LINKVIVA Running Smoothly Across Three Locations!

About Us

At LINKVIVA we dont just create eventswe craft unforgettable experiences that leave a lasting impact. As a leading experiential agency in the Middle East we pride ourselves on delivering operational excellence across every aspect of our business. Our offices in Dubai Abu Dhabi and Saudi Arabia are hubs of creativity innovation and seamless collaboration.

Why You Should Join Us

• MultiSite Leadership Oversee operations across Dubai Abu Dhabi and KSA.
• Dynamic Operations Play a crucial role in ensuring smooth office functionality and compliance.
• PeopleCentric Culture Foster a welcoming organized and efficient workplace environment.

About the Role

As Office Manager you will be responsible for overseeing the daily operations facilities management vendor coordination and administrative support across LINKVIVA's three regional offices. You will ensure every workspace is professional compliant welcoming and fully operational enhancing both employee productivity and client impressions.

What You'll Do

• Manage Office Operations & Facilities Ensure all offices are clean organized and compliant; maintain contracts insurance and maintenance records.
• Conduct Regular Office Audits Perform biweekly audits at the Abu Dhabi office and maintain regular oversight with KSA representatives submitting actiondriven reports.
• Handle Landlord Relations Manage rental renewals maintenance negotiations and property management liaison across all locations.
• Supervise Office Support Staff Oversee office boys manage daily task completion and maintain inventory of supplies and office equipment.
• Manage Visitor Experience Ensure a professional guest experience oversee visitor logs and manage meeting room scheduling and hospitality standards.
• Maintain Documentation & Compliance Keep all facility contracts insurance and operational records updated and accessible.

About You

• Operations Expert Deep understanding of office management facilities coordination and vendor oversight.
• Highly Organized & DetailOriented Able to manage multiple locations and keep operations running smoothly.
• Strong Communicator & Negotiator Skilled in handling property managers suppliers and internal stakeholders.
• Proactive & SolutionsDriven Anticipates needs solves problems and takes ownership of all office matters.
• Professional & PeopleFocused Dedicated to fostering a productive organized and welcoming environment.

What You Need to Apply

• Bachelors degree in Business Administration Facilities Management or related field.
• Minimum 5 years experience in office management or facilities coordination roles.
• Proficiency in MS Office Suite (Word Excel Outlook).
• Fluent in English (Arabic is a plus).
• Strong interpersonal negotiation and organizational skills.

What Will Set You Apart

• Facilities Management Essentials Certification.
• Office Safety and Compliance Training.
• Experience managing multiple office locations.

Ready to be the operational backbone of a dynamic creative agency Join LINKVIVA and keep our offices running at peak performance!

Required Experience:

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