Office and Business Support Manager – Filiale Abu Dhabi

Patriarche. Augmented Architecture; Abu Dhabi; On-site; AED 120,000 - 200,000; Full time

Job summary

An innovative architecture firm is seeking an Administrative Coordinator to manage accounting, office management, and payroll in Abu Dhabi. The role requires a degree in management, proven administration experience, and fluent English. Key tasks include overseeing supplier payments, coordinating with headquarters, and ensuring compliance with local laws. Ideal candidates will display strong organisational skills and the ability to handle multiple tasks. This position offers a dynamic and supportive work environment.

Qualifications

• Proven experience in administration and coordination, ideally in an international environment.
• Comfortable with data/numbers and office tools.

Responsibilities

• Collect and manage accounting information and invoices.
• Supervise office management and local service provider relationships.
• Prepare payroll data and ensure compliance with legal obligations.
• Act as the liaison with headquarters for coordination and reporting.

Skills

Organisation

Accuracy

Autonomy

Interpersonal skills

Fluent English

Education

Degree in management, administration, or finance

Tools

Excel

Job description

Patriarche is an Augmented Architecture firm. Its unique model integrates all the resources necessary for the creation, execution, and operation of innovative projects. It is based on a renewed approach to architecture, fostering conscious, responsible, and sustainable solutions. With its diverse talents and international presence, the firm designs and animates spaces that inspire engagement and enthusiasm.

Patriarche – Augmented Architecture 550+ employees | 10 offices | 5 entities | 100 expertise areas | 33 nationalities

Our company is strongly committed to diversity, equity, and inclusion, and we are determined to create a respectful and inclusive working environment for all our employees.

Description Du Poste

Main Responsibilities:

• Accounting Interface:
  • Collect and transmit the necessary information to the external accounting firm.
  • Monitor customer and supplier invoices, validate and forward for payment.
  • Check reconciliations and report to headquarters.
• Administrative and Supplier Follow-up:
  • Manage supplier payments and monitor due dates.
  • Set up and monitor framework agreements with local service providers.
• Office Management:
  • Supervise the administrative and logistical needs of the office (facilities, general services).
  • Manage relationships with local service providers (maintenance, supplies, price negotiations, etc.).
• Payroll Management:
  • Prepare payroll data and transmit to headquarters or the payroll provider.
  • Ensure compliance with local legal obligations.
  • Handle visa requests and health insurance files.
• Expense Report Monitoring:
  • Check supporting documents and ensure compliance with internal policy.
  • Forward information to headquarters for reimbursement.
• Coordination with Headquarters:
  • Act as the link between the subsidiary and support teams in France (Finance, HR, Legal, IT).
  • Apply group procedures and provide regular reporting.

FR:

Missions principales :

• Interface comptable :
  • Collecter et transmettre les informations nécessaires au cabinet comptable externe.
  • Suivi des factures clients et fournisseurs, validation et transmission pour paiement.
  • Contrôle des rapprochements et reporting au siège.
• Suivi administratif et fournisseurs :
  • Gestion des paiements fournisseurs et suivi des échéances.
  • Mise en place et suivi des contrats-cadres avec les prestataires locaux.
• Office Management :
  • Supervision des besoins administratifs et logistiques du bureau (locaux, services généraux).
  • Gestion des relations avec les prestataires locaux (maintenance, fournitures, negotiation des prix etc.).
• Gestion des paies :
  • Préparation des éléments de paie et transmission au siège ou au prestataire paie.
  • Veille au respect des obligations légales locales.
  • Gestion des demandes de VISA et des dossiers mutuelles
• Suivi des notes de frais :
  • Contrôle des justificatifs et conformité avec la politique interne.
  • Transmission des informations au siège pour remboursement.
• Coordination avec le siège :
  • Assurer le lien entre la filiale et les équipes support en France (Finance, RH, Juridique, IT).
  • Application des procédures groupe et reporting régulier.

Qualifications

Profile Sought

• Degree in management, administration, or finance.
• Proven experience in administration and coordination, ideally in an international environment.

Key Skills

• Organisation, accuracy, and autonomy.
• Comfortable with data/numbers and office tools (Excel).
• Ability to manage multiple tasks simultaneously.
• Ownership and accountability: able to take initiative for the smooth running of the subsidiary.
• Knowledge of local laws or strong willingness to learn quickly (labour law, taxation, legal obligations).
• Excellent interpersonal skills to communicate effectively with client services and various providers/suppliers.
• Fluent English (spoken and written); knowledge of French and/or Arabic is a plus.

Personal Qualities

• Versatility and adaptability.
• Good interpersonal skills and service-oriented mindset.
• Discretion and respect for confidentiality.

FR :

Formation en gestion, administration ou finance

• Formation en gestion, administration ou finance.
• Expérience confirmée en administration et coordination, idéalement en environnement international.

Compétences clés

• Organisation, rigueur et autonomie.
• Aisance avec les chiffres et les outils bureautiques (Excel, ERP).
• Capacité à gérer plusieurs tâches simultanément.
• Ownership et responsabilisation : savoir prendre des initiatives pour le bon fonctionnement de la filiale.
• Connaissance des lois locales ou forte curiosité pour les apprendre rapidement (droit du travail, fiscalité, obligations légales).
• Excellent relationnel pour communiquer efficacement avec les services des clients et les différents prestataires/fournisseurs.
• Anglais courant (oral et écrit), la connaissance de l’arabe est un plus.

Qualités personnelles

• Polyvalence et adaptabilité.
• Bon relationnel et sens du service.
• Discrétion et respect de la confidentialité.