Office Administrator

Estidama Engineering Consulting LLC; Abu Dhabi; On-site; AED 120,000 - 200,000; Full time

Job summary

A regional engineering consulting firm in Abu Dhabi is seeking an organized Admin Officer to support daily office functions. The ideal candidate will handle documentation, prepare proposals, and maintain operational efficiency. Candidates must have prior experience in engineering or contracting companies and be proficient in MS Office. Join us in a proactive work environment where attention to detail is valued.

Qualifications

• Proven experience in an engineering or contracting company required.
• Proficiency in MS Office (Word, Excel, Outlook).
• Strong organizational and communication skills.

Responsibilities

• Manage and organize office operations and procedures.
• Prepare proposals and quotations for clients.
• Coordinate meetings and travel arrangements.
• Maintain office supplies inventory.

Skills

Organizational skills

Communication skills

Proficiency in MS Office

Attention to detail

Time management

Job description

Overview

Location: Al Reem Island, Sky tower Abu Dhabi, UAE

Job Description: We are seeking a highly organized and proactive Admin Officer with prior experience in an engineering or contracting company. The ideal candidate will support day-to-day office operations, assist with documentation, and contribute to the overall efficiency of our engineering consultancy.

Responsibilities

• Manage and organize office operations and procedures.
• Prepare proposals and quotations for clients.
• Handle correspondence, prepare reports, and maintain filing systems.
• Create accurate quotations and assist with tender documentation.
• Coordinate meetings, appointments, and travel arrangements.
• Maintain office supplies inventory and ensure timely procurement.
• Support HR and Finance departments with documentation and record-keeping.
• Ensure compliance with company policies and administrative regulations.
• Respond to internal and external inquiries professionally and promptly.
• Assist with onboarding and orientation of new staff members.
• Oversee maintenance of office equipment and facilities.

Qualifications

• Proven experience in an engineering or contracting company (required).
• Proficiency in MS Office (Word, Excel, Outlook).
• Strong communication and organizational skills.
• Ability to handle multiple tasks and work under pressure.
• High attention to detail and a proactive approach.
• Knowledge of office management systems and procedures.