Merchandise Admin Executive

Al Tayer Motors; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A luxury retail firm in Dubai seeks a Merchandise Admin Executive to manage import/export processes and maintain supplier compliance. The ideal candidate has a high school diploma and a minimum of 2 years of administrative experience in similar roles. Proficiency in MS Excel and excellent organizational and communication skills are required. Join a fast-paced, high-growth environment where you will contribute to driving performance against sales and margin targets.

Qualifications

• Minimum 2 years of administrative experience in a similar role.
• Pleasant personality and good grooming.
• Aptitude to function within deadlines while working independently and as part of a team.

Responsibilities

• Maintain accurate records, files and databases.
• Validate orders against vendor catalogs and resolve discrepancies.
• Manage shipments and logistical processing.
• Coordinate shipments with EDI suppliers and logistics.
• Keep records of warehouse documentation and contracts.
• Handle Short & Excess units and follow up on credit notes.

Skills

Excellent communication skills

Organizational skills

Problem-solving skills

MS Office proficiency

Analytical skills

Attention to detail

Education

High school graduate

Tools

MS Excel

Job description

At Al Tayer Insignia, your career is more than a job — it’s a journey into the heart of luxury retail. For over 40 years, we’ve partnered with the world’s most iconic brands, creating award-winning retail experiences across our boutiques, department stores, and leading online platforms. With stores and outlets across the GCC and a truly seamless omnichannel presence, we bring style, innovation, and heritage together. Here, you’ll join a diverse, customer obsessed, passionate team that celebrates creativity, values individuality, and empowers you to grow. Join us on our journey, reimagining fashion and redefining the meaning of luxury in the region.

Job Description

The Merchandise Admin Executive will support the team in activities related to import, export, legislative approval systemization of stock, maintenance supplier compliance and Electronic Data Interchange (EDI). This will be a key role to support the team drive the performance against sales and margin targets, maximizing in-season opportunities and affecting future inventory.

Responsibilities

• Ensuring all necessary records, files and databases are maintained accurately and updated in a timely manner in accordance with supplier records and feeds.
• Validation of order creation against vendor catalogue and resolution of discrepancies.
• Manage all aspects relating to the shipments and logistical processing.
• Coordinate shipments with EDI suppliers and Al Tayer logistics to ensure timely deliveries.
• Obtain the information of upcoming shipments and coordinate proper system checks.
• Report supplier compliance related to discrepancies on the physical receipt against invoice and damage stock in the shipment and obtain credit note from supplier.
• Keep record of warehouse documentation for contracts, order, invoice, fulfilment, and deliveries
• Handling of Short & Excess units, follow up on credit notes.

Qualifications

The successful candidate should have the following key competency, qualification and experience:

Education

• Minimum High school graduate

Experience

• Minimum 2 years of Administrative experience in a similar role.

Language

• Excellent communication, organizational and problem-solving skills.

Knowledge and Skills

• Pleasant personality and good grooming.
• Passion for retail industry.
• Excellent in MS Office application and Excel skills like v-look up, pivot, etc.
• Numerate with strong analytical skills and financial acumen.
• Aptitude to function within deadlines, while working both independently and as part of a team.
• Ability to work independently and proactively, with excellent attention to detail.
• Able to successfully manage and execute priorities in a timely manner within a fast-paced, high-growth environment.
• Demonstrate ability to build and foster productive working relationships with cross-functional teams and vendors.