Human Resources Coordinator

St. Regis; Abu Dhabi; On-site; AED 50,000 - 70,000; Full time

Job summary

A luxury hotel brand is seeking a dedicated HR Assistant in Abu Dhabi to manage administrative tasks, including filing systems and maintaining employee records. The successful candidate will also coordinate hotel tours for new joiners and respond to HR-related inquiries. Ideal applicants should have a high school diploma and at least one year of related experience, exhibiting strong organizational and communication skills. Join an award-winning team dedicated to providing exceptional hospitality experiences.

Qualifications

• Minimum 1 year of related work experience.
• Ability to maintain confidentiality of sensitive information.
• Basic computer skills for word processing and data entry.

Responsibilities

• Create and maintain filing systems and office correspondence.
• Respond to employee questions regarding HR policies.
• Organize and conduct hotel tours for new joiners.

Skills

Communication skills

Organizational skills

Problem-solving abilities

Education

High school diploma or G.E.D.

Job description

Overview

Start Your Journey With Us From the very first opening of the St. Regis New York, St. Regis has stood as a symbol of uncompromising elegance and bespoke service. As the original house of luxury, St. Regis continues to redefine modern luxury through great service. The St. Regis Abu Dhabi merges authentic Arabian hospitality with more than a hundred years of bespoke St. Regis tradition. Crafted for modern connoisseurs who desire exceptional experiences, The St. Regis Abu Dhabi is the social epicenter for royalty, discerning travelers and luminaries in the art of living. The hotel comprises of 283 elegantly appointed guest rooms including 55 suites, most of which boast breathtaking views of the Arabian Gulf and Abu Dhabi city, including the extraordinary Abu Dhabi Suite – the highest suspended suite in the world, connecting the two Nation Towers. The St. Regis is part of Marriott International, a brand leader, offering the most powerful portfolio in the industry, our more than 30 leading brands and nearly 9,100 properties in 142 countries and territories give people more ways to connect, experience and expand their world. At the heart of The St. Regis, our exceptional staff whom we address as "Hosts," are the ultimate luxury ambassadors, dedicated to providing our guests with an exquisite stay and unforgettable experiences. Pursue your passion and grow your expertise at Abu Dhabi’s best address—The St. Regis Abu Dhabi, the house of luxury who is awarded with the prestigious Forbes Travel Guide 5-Star Rating.

Responsibilities / Job Requirements

• Create and maintain filing systems. Create and type office correspondence using a computer. Distribute and route mail. Order and track Human Resources office supplies and forms. Answer phone calls and record messages. Create new employee personnel file. Assist walk-in candidates with application procedures. Maintain space designated for completing applications and ensure it is clean, well maintained, and accessible to individuals with disabilities. Respond to questions, requests, and concerns from employees and management regarding company and Human Resources programs, policies and guidelines. Inform Human Resources management of issues related to employee relations within the division or property. Maintain confidentiality and security of employee and property records, files, and information. Ensure accurate maintenance of all employee records and files (e.g., interview documents, I-9\'s).
• Follow all company policies and procedures; ensure uniform and personal appearance are clean and professional; maintain confidentiality of proprietary information; protect company assets. Report accidents, injuries, and unsafe work conditions to manager. Welcome and acknowledge all guests according to company standards. Speak with others using clear and professional language; prepare and review written documents accurately and completely; answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others; support team to reach common goals; listen and respond appropriately to the concerns of other employees. Ensure adherence to quality expectations and standards. Enter and locate work-related information using computers and/or point of sale systems. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.

Key Duties and Responsibilities

• Regularly communicates with staff members and maintains good relations.
• Receive and attend to visitors to the Human Resources Office.
• Responsible to ensure all signatory requirements for the Director of HR.
• Update of Marriott MGS and positions that are expired, shortlisting of CVs and subsequent sharing of these CVs to the relevant Department Head
• Creating and monitoring of all staff files ensuring that all is in place as per audit requirements.
• To support HR projects as and when required.
• Responsible and accountable for associate’s passport and to issue if requested with proper documentation.
• Full usage of HR System OASYS along with input of new starters and staff details and submission of timesheets and annual leave requests for the Dept. Also, updating of residence visa and emirates ID expiry in the system.
• Responsible in preparing HR related letters such as employment certificate, salary certificate, NOC letters for embassies etc., as requested by staff members.
• In-charge of new joiners document signing, and locker management.
• Maintain and control office supplies/stocks, order in BSS and issue them as required.
• Maintain current information and records of suppliers of training resources and materials.
• Prepare Staff Training & Events Calendar and corresponding nomination sheets on a monthly basis and communicate it by the 20th of each month.
• Prepare attendance sheets, handouts and necessary materials for training sessions.
• Organize and conduct Hotel Tour and Abu Dhabi City Tour for new joiners.
• Assist in creating Brand Awareness among staff members.
• Support the Grooming Policy fully.
• Organize In-House Experience as part of the Staff Member Property Experience.
• Assist with preparation for Team Briefing/Town Hall Meetings.
• Perform special assignments, projects, and duties as assigned by the Director of Human Resources.

Qualifications

• Education: High school diploma or G.E.D. equivalent.
• Related Work Experience: At least 1 year of related work experience.

EEO / Additional Information

#LI-MA1

At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated.Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.

About The Brand

Combining timeless glamour with a vanguard spirit, St. Regis Hotels & Resorts is committed to delivering exquisite experiences at more than 50 luxury hotels and resorts in the best addresses around the world. Beginning with the debut of The St. Regis hotel in New York by John Jacob Astor IV at the dawn of the twentieth century, the brand has remained committed to an uncompromising level of bespoke and anticipatory service for all of its guests, delivered flawlessly by a team of gracious hosts that combine classic sophistication and modern sensibility, as well as our signature Butler Service. We invite you to explore careers at St. Regis. In joining St. Regis, you join a portfolio of brands with Marriott International. Be where you can do your best work, beginyour purpose,belongto an amazing globalteam, andbecomethe best version of you.