HR & OFFICE ADMINISTRATOR

INUI; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A technology company in Dubai is seeking an experienced HR & Office Administrator. Responsibilities include supporting employees through HR processes, streamlining visa applications, overseeing documentation, and managing medical insurance. A successful candidate will have 2-3 years of HR experience, strong organizational and communication skills, and proficiency in office software. This role is essential for ensuring smooth operations and positive relations within the organization.

Qualifications

• 2-3 years of experience in HR-related roles, preferably in tech.
• Ability to work effectively with all levels of employees and management.
• Experience creating documents and spreadsheets using office software.

Responsibilities

• Support employees during onboarding and offboarding processes.
• Streamline the visa process and manage related documentation.
• Oversee the renewal of licenses and other essential government documents.
• Negotiate contracts with vendors to ensure favorable terms.
• Serve as a liaison between management and employees.
• Schedule appointments and maintain an events calendar.
• Coordinate meetings and handle travel arrangements.

Skills

Interpersonal and communication skills

Organizational skills

Time management skills

Tools

MS Word

Excel

PowerPoint

Job description

The HR & Office Administrator is responsible for supporting our management functions and facilitating the execution of HR activities, including managing HR records, supporting the recruitment process, and ensuring compliance with HR policies and procedures. This role acts as a link between management and employees, providing high-level administrative support to ensure the organisation's smooth operation.

Responsibilities

• Support employees during all aspects of the employee lifecycle and various HR-related tasks, including employee onboarding and offboarding.
• Streamlining the visa process, from application to renewal and cancellation, along with managing related documentation such as medical tests and Emirates ID applications.
>Overseeing the renewal and updating of licenses, establishment cards, and other essential government documents.
• Managing medical insurance and employee compensation, including additions, deletions, and annual census preparation.
• Negotiating contracts with hotels, vendors, and suppliers to ensure favorable terms and pricing.
• Serving as a liaison between management and employees, addressing concerns and fostering positive relations.
• Scheduling appointments, maintaining an events calendar, and sending reminders.
• Coordinate meetings and events, including logistics, catering, and technical requirements.
• Handle travel arrangements and accommodation for staff as required.

Required Skills

• 2-3 years of experience in HR-related roles, preferably in the tech industry.
• Strong interpersonal and communication skills and the ability to work effectively with all levels of employees and management.
• Fantastic organizational, prioritizing, and time management skills.
• Experience creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.