HR Assistant

Ghobash Group; Dubai; On-site; AED 120,000 - 150,000; Full time

Job summary

A leading company in the UAE seeks a full-time HR professional to manage payroll operations, maintain HR databases, and ensure labor law compliance. The ideal candidate holds a Bachelor's Degree in HR Management or related fields, possesses strong administrative and communication skills, and has a keen understanding of UAE Labour Laws. Responsibilities include processing insurance applications, managing employee records, and facilitating business travel requests. This role offers an opportunity to support HR operations efficiently.

Responsibilities

• Process insurance applications for new addition/deletion/amendment requests promptly.
• Prepare and submit updated staff list to the Insurance Provider on a yearly basis.
• Ensure submission of HR Dashboards to GHRD monthly.
• Manage biometric enrolment for each employee on their joining day.
• Maintain employee personnel files and control their confidentiality.
• Facilitate all business travel requests and ensure compliance with company policy.

Skills

Strong Administrative & Coordinations

Excellent Communications

Good team player

Understanding of UAE Labour Laws

Education

A Bachelors Degree in HR Management, Business Administration or related field

Job description

Job Responsibilities

Compensation & Benefits (Operations)

• Process Insurance applications for new addition/deletion/amendment requests promptly & coordinate with the insurance company for the same.
• Prepare & submit updated staff list to the Insurance Provider on a yearly basis.
• Ensure submission of each companies HR Dashboards to GHRD on a monthly basis.
• Ensure that all payroll related entries (Attendance Airfare PR Documents) for the assigned companies are accurately applied to the employee & updated on HRMS for Payroll Run.
• Manage Biometric enrolment for each employee on day of joining.
• Maintain office door access card database: Including issuance of access for each employee on day of joining Deactivating access on the last working day and Add or Transfer access whenever require.
• Maintain up-to-date records for employee bank accounts and intimate the HR Rep about any changes prior to the WPS upload.
• Maintain employee personnel files on an up-to-date & regular basis; control & maintain the confidentiality of the files at all times
• Manage and maintain the HRMS electronic database accurately and ensure all important information are recorded.
• Issuance of company letters (Includes but not limited to: Employee Certificates NOC Undertaking Resignation Acceptance Experience Letter Warning Letter Termination Letter Change Status and Increment).
• Facilitate all business travel requests as and when required (Consulate Letters Travel Insurance etc.).
• Verify Training Requisition Business Travel Expense Reports & Per Diem entitlements to ensure the same is in line with company policy.
• Assist employees who do not have access in HRMS in the application of Leave Duty Resumption etc.
• Ensure all final settlement procedures for the employees (Cancellation of Visa Labour Card Medical Insurance etc.) are completed as per the EOS policy.
• Ensure all employee requests are attended to within the defined HR SLAs & are in line with the company policy.
• Respond to all employee queries in a clear & timely manner.

Labour /Government Relations

• Coordinate for Visa & Labour card renewal formalities with all employees and ensure the same is in compliance with Labour Laws.
• Liaise with Group PRO for Visa and Labour Card renewals; Cancellation of Visa and labour cards for departing employees & other PR related works (Passport Release MOL Contract updating etc.).

Qualifications

A Bachelors Degree in HR Management Business Administration or in another related field.

Skills & Professional Requirements

• Strong Administrative & Coordinations
• Excellent Communications
• Good team player
• Understanding of UAE Labour Laws

Additional Information

To support & ensure the smooth day to day operations of Compensation & Benefits department by providing prompt & efficient service to the employees & HR SLAs/Policies & Procedures

• Compensation & Benefits (Operations) & Implementation of Company Policy & Procedure
• Labour/Governmental Relations

Remote Work

No

Employment Type

Full-time