Food & Beverage Admin Executive

Arada; Sharjah; On-site; AED 60,000 - 120,000; Full time

Job summary

A hospitality company in Sharjah is seeking an F&B Admin Executive to provide administrative and operational support to the F&B department. The role involves coordinating with internal teams, managing documentation, and assisting with stock and inventory control. A diploma or degree in Hospitality Management or Business Administration is preferred, along with previous experience in an F&B or hospitality administrative role. Proficiency in MS Office and strong organizational skills are essential. The role is crucial to ensure smooth daily operations in a fast-paced environment.

Qualifications

• Diploma or degree in Hospitality Management, Business Administration, or a related field is preferred.
• Previous experience in an F&B or hospitality administrative role is an advantage.

Responsibilities

• Provide administrative support to the GM – F&B and F&B team.
• Prepare, organize, and maintain reports, records, and files.
• Support stock levels and manage inventory control.
• Coordinate communication between kitchen, service staff, suppliers, and management.
• Schedule meetings and prepare agendas.

Skills

Good communication and interpersonal skills

Proficiency in MS Office

Attention to detail

Ability to multitask

Strong organizational skills

Education

Diploma or degree in Hospitality Management or Business Administration

Tools

MS Office (Word, Excel, Outlook)

Job description

The F&B Admin Executive role provides administrative and operational support to the F&B department. This role ensures smooth daily operations by handling documentation, coordinating with internal teams, managing records, admin tasks, reports and compliance activities.

PRIMARY RESPONSIBILITIES:

• Provide administrative support to the GM – F&B and F&B team
• Prepare, organize, and maintain reports, records, and files (sales, inventory, staff schedules, invoices)
• Support stock levels and support inventory control and cost management in co-ordination with the outlet managers
• Coordinate communication between kitchen, service staff, suppliers, and management
• Schedule meetings, prepare agendas, and take meeting minutes
• Assist with staff onboarding documentation and training records
• Coordinate the mystery shopper action plan and follow-ups
• Perform general office duties such as data entry, filing, and correspondence
• Manage the F&B GM’s calendar, appointments, meetings, and travel arrangements
• Prepare agendas, presentations, reports, and correspondence

QUALIFICATIONS

• Diploma or degree in Hospitality Management, Business Administration, or a related field (preferred).

EXPERIENCE

• Previous experience in an F&B or hospitality administrative role is an advantage

SKILLS AND COMPETENCIES

• Good communication and interpersonal skills
• Proficiency in MS Office (Word, Excel, Outlook); experience with POS or inventory systems is a plus
• Attention to detail and ability to handle confidential information
• Ability to work in a fast-paced environment and multitask effectively
• Strong organizational and time-management skills