Fleet Coordinator

AWR; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading multi-sector family business in the UAE seeks a skilled professional to manage vehicle induction processes. Responsibilities include coordinating vehicle registrations, maintaining asset records, and ensuring compliance with documentation standards. Candidates must have a diploma in business administration or related field and 2–4 years of experience in fleet operations or logistics. Strong communication, organizational, and analytical skills are essential. Proficiency in CarPro and MS Office is preferred. Arabic language skills are an advantage.

Qualifications

• 2–4 years of relevant experience in vehicle registration, fleet operations, leasing, logistics, or automotive operations.
• Strong proficiency in coordination and organizational skills.
• Ability to manage multiple tasks and meet deadlines.
• Good analytical and reporting capabilities.

Responsibilities

• Manage new vehicle induction processes per operational standards.
• Coordinate with dealers for vehicle documentation and insurance arrangements.
• Maintain records of stock and asset management of vehicles.
• Compile operational reports for management review.
• Ensure compliance with operational procedures and documentation standards.

Skills

Coordination skills

Organisational skills

Attention to detail

Analytical skills

Reporting skills

Communication skills

Education

Diploma or bachelor’s degree in business administration, Logistics, Automotive Management

Tools

CarPro

MS Office

Job description

To manage new vehicle induction processes, including new registrations for long-term and short-term leases, insurance coordination, vehicle induction in CarPro, tracking device installation and maintenance, and overseeing additional fitment and fabrication for commercial vehicles, particularly trucks.

Job Responsibilities

Documentation and Registration Management

Coordinate with dealers and vendors to collect all required supporting documents for vehicle registrations.

Liaise with insurance companies to arrange insurance coverage for new vehicle registrations.

Upload vehicle registration card copies into the system and accurately update records in the CarPro system.

Stock and Asset Management

Maintain accurate records of floating stock and manage idle vehicles effectively.

Reconcile vehicle orders against approved Purchase Orders (LPOs) to ensure operational alignment.

Perform monthly reconciliation of Salik (toll) transactions.

Validate and reconcile GPS data to ensure accuracy for customer billing and asset tracking.

Interdepartmental and Vendor Coordination

Coordinate with internal departments (e.g., AAC) and external dealers for new vehicle acquisitions.

Liaise with workshops to manage fabrication and additional fitments for commercial vehicles, particularly trucks, based on customer requirements.

Facilitate the smooth handover of newly inducted vehicles to the Lease and Rental Vehicles team.

Reporting and System Enhancements

Prepare and submit daily and monthly operational reports to the line manager.

Identify opportunities for system and software enhancements and generate reports to support operational efficiency.

Records and Compliance

Compile and hand over complete vehicle induction files to the Document Controller team.

Ensure compliance with documentation standards, policies, and operational procedures to maintain service quality.

Customer Satisfaction and Issue Resolution

Identify, prioritise, and elevate issues promptly to ensure timely resolution and maintain high customer satisfaction levels.

Educational Qualification

Diploma or bachelor’s degree in business administration, Logistics, Automotive Management, or a related field (preferred).

Work Experience

2–4 years of relevant experience in vehicle registration, fleet operations, leasing, logistics, or automotive operations.

Strong coordination and organisational skills

Attention to detail and accuracy in documentation

Ability to manage multiple tasks and meet deadlines

Good analytical and reporting skills

Strong communication and stakeholder management skills

Proficiency in systems such as Car and MS Office

Languages

Arabic is an advantage

About Us

AW Rostamani Group is a leading multi-sector family business in the Middle East, driven by a legacy of over seven decades. Its operations span across a diverse range of sectors including automotive, real estate, retail, lighting solutions, travel, logistics, agritech and sustainable packaging, the Group serves over 155,000 customers and 24,000 businesses annually, supported by a diverse team of more than 3,000 employees.

Guided by its purpose to enrich lives across generations, AW Rostamani Group is dedicated to building purposeful businesses that meaningfully impacts people, industries and the planet. By Championing innovation, sustainability, and progress, AW Rostamani Group leads transformative change - creating a future where opportunity and progress go hand in hand.

Rooted in its rich legacy and guided by its values, AW Rostamani Group continues to lead with focus on the future, nurturing partnerships and delivering excellence across its operations.