Executive Secretary - Construction & Contracting Industry

The Greater Change; Abu Dhabi; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading construction company in Abu Dhabi is looking for a Senior Executive Assistant to provide high-level administrative support to senior leadership. You will manage complex executive calendars and travel, prepare presentations, and coordinate board committee affairs. The role demands over 5 years of experience supporting C-suite executives and proficiency in MS Office. Fluency in English is essential, with Arabic skills being advantageous. This role offers a salary range of 10,000 to 15,000 AED plus benefits.

Benefits

Benefits

Qualifications

• 5+ years supporting C-suite or senior executives in construction/engineering/corporate sectors.
• UAE or GCC work experience preferred.
• Exposure to board-level governance and reporting.

Responsibilities

• Manage complex executive calendars and travel logistics.
• Prepare agendas, reports, and presentations.
• Coordinate board committee affairs and follow up on actions.

Skills

Exceptional organizational and multitasking skills

English fluency

Advanced proficiency in MS Office

Strong written communication

Diplomatic interpersonal skills

Education

Diploma or Bachelor’s degree in Business Administration

Tools

MS Office

Job description

Role Overview

Provide high-level administrative, organizational, and communication support to senior leadership. Ensure confidentiality, compliance, and seamless execution of daily operations for executive offices within a dynamic construction environment.

Key Responsibilities

• Manage complex executive calendars, meetings, and international travel logistics.
• Prepare agendas, board packs, presentations, reports, and briefing notes.
• Coordinate board committee affairs — minutes, resolutions, and follow-up actions.
• Act as primary liaison with internal teams, consultants, authorities, and external partners.
• Maintain secure document-control systems for contracts and corporate records.
• Track strategic initiatives and ensure timely completion of executive directives.
• Support procurement, HR, and legal with correspondence and statutory filings.
• Organize VIP visits, project tours, events, and stakeholder engagements.

Experience & Qualifications

• 5+ years supporting C-suite or senior executives in construction/ engineering/ corporate sectors.
• Diploma or Bachelor’s degree in Business Administration or related field.
• UAE or GCC work experience preferred.
• Exposure to board-level governance and reporting.
• English fluency required; Arabic skills advantageous.

Skills & Competencies

• Exceptional organizational and multitasking skills.
• High professionalism and discretion in handling confidential matters.
• Advanced proficiency in MS Office and scheduling/document management tools.
• Strong written communication and executive correspondence drafting.
• Ability to thrive under pressure in fast-paced environments.
• Diplomatic interpersonal skills with senior stakeholders.

Offered Salary Range: 10,000 to 15,000 AED + Benefits