Executive Secretary

MENA WATER FZC; Sharjah; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading water solutions company in Sharjah seeks an Administrative Support Professional to manage meetings, travel arrangements, and correspondence. Candidates must possess excellent English and Arabic communication skills, with a pleasant demeanor and organizational abilities. This role offers a salary between AED 4,000 and AED 5,000 monthly. Experience in the UAE and other GCC countries is highly valued. Join our team to contribute to our success while engaging with clients and handling various administrative tasks.

Qualifications

• Fluency in English and Arabic is absolutely required.
• Additional languages like French and German are advantageous.
• Ability to manage travel arrangements and meetings.
• Experience in document control and maintenance.

Responsibilities

• Arrange meetings and manage travel arrangements.
• Transcribe and distribute meeting agendas and minutes.
• Follow up on necessary reports from managers.
• Handle client interactions positively.
• Maintain both electronic and hard copy files.

Skills

Excellent oral and written English skills

Excellent oral and written Arabic skills

Strong Computer skills

Good organizational skills

Pleasant and welcoming attitude

Document control skills

Interpersonal skills

Secretarial support

Clerical support

Experience in UAE and GCC countries

Tools

ERP system

MS Office

Job description

Essential Duties and Responsibilities

• Ability to arrange board of directors meetings & presentations.
• Ability to manage travel arrangements.
• Able to prepare correspondence reports / Emails.
• Create, transcribe, and distribute meeting agendas and minutes.
• Following up on the required report from the department managers.
• Answer telephones and handle them in an appropriate manner.
• Meet & greet clients and company visitors.
• Planning / arranging company events if necessary.
• Taking / preparing minutes of board meetings, sales meetings, etc.
• Maintaining files for both electronic and hard copies of all necessary documents.

Skills

• Excellent oral and written English & Arabic skills are absolutely required; additional language skills are an advantage, especially in French and German.
• Strong Computer skills (ERP system, MS office).
• Good organizational skills.
• Pleasant, correct & welcoming attitude.
• Document control and Record maintenance skills.
• Managing & organizing meetings, reporting, and Interpersonal skills.
• Secretarial, clerical and administrative support.
• Having a working experience in UAE and other GCC countries.

Salary Budget : AED 4,000 – 5,000 per month