Executive Personal & Business Assistant

MIRA CONSTRUCTION L.L.C; Dubai; Hybrid; AED 60,000 - 120,000; Full time

Job summary

A construction company in Dubai is seeking an experienced Executive Personal and Business Assistant. You will manage the executive's calendar, organize business trips, and handle correspondence in both Russian and English. The ideal candidate is highly organized, proactive, and thrives in a fast-paced environment. Key responsibilities include logistics management, meeting preparation, and personal errands. This role offers a competitive salary, employment visa processing, and medical insurance within the UAE.

Benefits

Competitive salary

Full processing of the employment visa

Medical insurance within the UAE

Qualifications

• Proven experience in a similar role of 2 years or more.
• High level of discretion, judgment, and emotional intelligence.
• Proactive, resourceful, and comfortable working with minimal supervision.

Responsibilities

• Effective management of the executive's complex work calendar.
• Full organisation of business and personal trips.
• Preparing meeting rooms and arranging catering.
• Handling business correspondence in Russian and English.
• Executing personal tasks related to daily life organisation in Dubai.

Skills

Organisational skills

Time-management

Written communication

Verbal communication

Emotional intelligence

Tech-savviness

Proactivity

Resourcefulness

Fluent English

Fluent Russian

Tools

Google Workspace

ClickUp

Job description

We’re looking for anExecutive Personal and Business Assistant, who will be a strategic partner, helping manage priorities, protect focus, and ensure follow-through across the business. This role goes beyond admin work; you’ll be deeply embedded in day-to-day operations, communication, and coordination with internal leaders and external partners.

This is an ideal role for someone who is highly organised, anticipates needs before they arise, communicates clearly, and thrives in a fast-paced startup environment.

• Proven experience in a similar role (Personal Assistant, Executive Assistant, Secretary) of 2 years or more
• Neat, professional, and presentable appearance
• Exceptional organisational and time-management skills
• Strong written and verbal communication skills
• High level of discretion, judgment, and emotional intelligence
• Proactive, resourceful, and comfortable working with minimal supervision
• Ability to manage multiple priorities in a fast-moving, remote-first environment
• Tech-savvy and comfortable with tools like Google Workspace and ClickUp
• Fluent English level (C1+) for handling international correspondence and communication
• Fluent Russian level (C1+)

Responsibilities:

• Planning and Calendar Management: Effective management of the executive's complex work calendar, including scheduling meetings, setting reminders, and coordinating time.
• Logistics and Travel: Full organisation of business and personal trips: searching for, booking, and purchasing airline tickets, booking hotels, and arranging transfers.
• Meeting Organisation: Preparing meeting rooms, ordering equipment, arranging catering, and distributing necessary materials for in‑office meetings.
• Document Management: Handling business correspondence (in Russian and English languages), preparing presentations, and reports upon request.
• Personal Errands: Executing a reasonable scope of personal tasks related to daily life organisation in Dubai (if necessary).
• Competitive salary.
• Full processing of the employment visa in the UAE.
• Medical insurance within the UAE territory.