Executive Assistant to the CEO – Dubai (15,000 AED/month)

Ateca Consulting; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading consulting firm based in Dubai is seeking an Executive Assistant to the CEO. This role involves direct support for the CEO, managing a busy calendar and inbox, and executing tasks related to UK property auctions. Candidates should have at least 5 years of experience as an EA/PA, with hands-on skills in property management, and the ability to anticipate needs proactively. Competitive salary and benefits package offered.

Benefits

Annual flight home

Medical insurance

30 days annual leave

Visa & relocation support

Mobile phone and laptop provided

Subsidised privilege membership

Annual performance bonus

Qualifications

• 5+ years as EA/PA to a founder or C-suite in recruitment or property.
• Hands-on experience with UK property auctions and refurb-to-refinance deals.
• Fluent in English; Arabic language skills are advantageous.

Responsibilities

• Maintain the CEO's calendar and inbox, achieving inbox zero daily.
• Source and manage property auction processes remotely.
• Coordinate multi-city travel logistics and manage visas.

Skills

Experience in UK buy-to-let property auctions

Advanced Excel skills

Fluent English

Knowledge of Outlook/Google Calendar

Discretion and anticipation of problems

Job description

Executive Assistant to the CEO – Dubai (15,000 AED/month)

Full-time, DIFC-based, immediate start (Dec 2025 / Jan 2026)

Who we are looking for

A world-class, calm‑under‑pressure EA who has previously supported a founder/CEO running two high‑growth businesses simultaneously (recruitment + property).

You must have direct, recent experience of UK buy‑to‑let property auctions, refurbishments, and refinancing (60–75% LTV).

This is not a traditional corporate PA role – it is a true right‑hand, gatekeeper, and executor role.

Salary & Benefits

• 15,000 AED per month fixed - will be reviewed semi annually
• Annual flight home
• Medical insurance
• 30 days annual leave
• Visa & relocation support if required
• Mobile phone and macbook provided
• Subsidised priviilee membership
• Annual bonus linked to performance of the group

Core Responsibilities

1. CEO Calendar & Inbox

• Achieve and maintain inbox zero daily
• Own 100% of the CEO’s calendar – move, decline, and reschedule without asking
• Daily 5‑item priority digest (WhatsApp + email)

2. UK Property Execution

• Source, analyse, and shortlist 3–5 auction properties every week (North West focus)
• Manage full auction process remotely (proxy bidding, legal packs, 10% deposits)
• Coordinate solicitors, conveyancing, SDLT calculations, refurb contractors, and 60% LTV refinancing
• Keep live tracker of equity created and cash recycled

3. Travel & Logistics

• Seamless multi‑city travel (Dubai ↔ London ↔ Singapore ↔ Hong Kong)
• Visas, drivers, hotels, meeting packs, expense reconciliation

4. Recruitment Support

• Schedule all COO / Country Director interviews
• Manage contracts, references, offer letters, onboarding packs

5. General Off‑Loading

• CRM updates, expense claims, board pack prep, family office liaison, ad‑hoc research

Essential Experience

• 5+ years as EA/PA to a founder or C‑suite in recruitment or property
• Direct, hands‑on experience of UK property auctions and refurb‑to‑refinance deals
• Advanced Excel + calendar tools (you live in Outlook/Google Calendar)
• Fluent English; Arabic a strong advantage
• Based in (or willing to relocate to) Dubai immediately

Personality Fit

• Zero need for hand‑holding
• Anticipates problems 48 hours before they happen
• Discreet, unflappable, and protective of the CEO’s time and energy
• Thrives in a high‑growth, founder‑led environment

How to Apply

Send your CV + a short note answering these two questions to [e-mail]:

1. Describe the last UK auction property you personally bid on or managed (price, location, outcome).
2. How do you keep a CEO’s inbox at zero when they receive 200+ emails a day?

Applications close 7 December 2025.

First‑round Zoom interviews week of 9 December.

This role will 10× the CEO’s personal bandwidth and directly contribute to a multi‑hundred‑million‑pound exit and property portfolio.

We move extremely fast – only apply if you are ready to start within 4–6 weeks