Executive Assistant to Managing Director

Guildhall; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A luxury travel and lifestyle media company based in Dubai is seeking an experienced Executive Assistant to support the Managing Director. The ideal candidate will have over 10 years of experience supporting C-level executives, excellent communication skills, and a proactive approach. This full-time, office-based role requires a trustworthy and discreet individual capable of managing tasks independently while being part of a dynamic team.

Qualifications

• 10+ years of experience as an Executive Assistant to MDs or CEOs.
• Strong command of English (spoken and written).
• Ability to understand a New Zealand/Kiwi accent.

Responsibilities

• Provide comprehensive executive support to the Managing Director.
• Manage calendar, schedule meetings, and coordinate travel arrangements.
• Prepare reports, presentations, and meeting materials.

Skills

Strong communication skills

Discretion

Strong interpersonal skills

Education

Bachelor's degree in Business Administration, HR, or Foreign Affairs

Job description

Guildhall is currently recruiting for an Executive Assistant to support the Managing Director of a well-established company in the luxury travel and lifestyle media industry, based in Dubai. This is a full-time, office-based role working closely with the MD and a small, dynamic team. We’re looking for someone with strong experience supporting C-level executives, excellent communication skills, and a proactive, trustworthy approach.

Key Responsibilities

• Provide comprehensive executive support to the Managing Director
• Manage calendar, schedule meetings, and coordinate travel arrangements
• Prepare reports, presentations, and meeting materials
• Handle confidential documents and sensitive information with discretion
• Communicate professionally with internal teams and external partners
• Act as a gatekeeper and first point of contact for the MD
• Assist in office coordination as needed (team of 9 in the Dubai office)

Requirements

• Based in Dubai and available to work on-site 5 days a week
• 10+ years of experience as an Executive Assistant to MDs or CEOs
• Strong command of English (spoken and written); ability to understand a New Zealand/Kiwi accent
• Arabic language skills are a strong advantage
• Bachelor's degree in Business Administration, HR, or Foreign Affairs preferred
• Background in hospitality groups, luxury travel/lifestyle media, ad agencies, or F&B groups is highly desirable
• Highly trustworthy, discreet, and well-presented
• Strong interpersonal skills, modest, and grounded personality
• Able to manage responsibilities independently with a performance‑driven mindset