Executive Assistant to CEO

Confidential; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading executive support firm in Dubai seeks an experienced Executive & Personal Assistant to the Group CEO. The role entails providing high-level administrative assistance, managing calendars, travel, and personal tasks while ensuring confidentiality. Candidates should have a Bachelor's degree and 7-10 years of experience in supporting executives. Strong organizational skills, emotional intelligence, and the ability to handle sensitive issues are essential. This position requires global travel, making adaptability and sound judgment crucial.

Qualifications

• 7-10 years of experience supporting top executives.
• In-depth knowledge of visa processes and travel logistics for key global destinations.
• Strong personality with assertiveness when needed.

Responsibilities

• Manage CEO’s calendar, travel, correspondence, and confidential documents.
• Coordinate executive meetings, agendas, and follow-ups.
• Liaise with senior management and board members.
• Research and prioritize sensitive matters with discretion.
• Assist with special projects and vendor management.

Skills

Strong organizational skills

Excellent written and verbal communication

Problem-solving skills

High emotional intelligence

Strong work ethic

Education

Bachelor's degree

Tools

Microsoft Office

Social media platforms

Job description

Position: : Executive & Personal Assistant to Group CEO

Position Summary:

Reporting to the CEO, the Executive & Personal Assistant provides high-level administrative and personal support, acting as the primary liaison for internal and external matters. The role requires strong organizational, communication, and multitasking skills in a fast-paced, entrepreneurial environment. The candidate must exercise sound judgment, manage multiple priorities, and handle confidential matters with discretion. Global travel is required.

Key Responsibilities:

• Manage CEO’s calendar, travel, correspondence, and confidential documents.
• Coordinate executive meetings, agendas, and follow-ups.
• Liaise with senior management, board members, and external stakeholders.
• Research, prioritize, and handle sensitive matters with discretion.
• Assist with special projects, vendor management, and business correspondence.
• Oversee household operations, personal travel, and family scheduling.
• Coordinate personal events, errands, financial administration, and service providers.
• Ensure seamless integration of professional and personal commitments.
• Manage visa applications and travel arrangements, including US, UK, Schengen, and other global travel requirements.

Skills & Attributes:

• Strong organizational, multitasking, and problem-solving skills.
• Excellent written and verbal communication abilities.
• High emotional intelligence and ability to handle confidential matters.
• Strong work ethic, adaptability, and ability to meet deadlines.

Educational Qualification & Experience:

• Bachelor's degree required.
• 7-10 years of experience supporting top executives.
• Proficiency in Microsoft Office and social media platforms.
• In-depth knowledge of visa processes and travel logistics for key global destinations.
• Strong personality with assertiveness when needed.