Executive Assistant / Receptionist (Dubai Office)

FxPro; Dubai; On-site; AED 120,000 - 160,000; Full time

Job summary

A leading international fintech company in Dubai seeks an Executive Assistant / Receptionist to oversee daily office operations, manage schedules, and support senior management. Candidates should have a Bachelor's degree in Business Administration and 1-3 years of experience in a similar role. Proficiency in Microsoft Office and strong communication skills are essential, along with the ability to handle confidential information. The role offers a competitive compensation package, 24 days off, and corporate insurance support.

Benefits

Competitive compensation package

24 days off and 15 sick leaves annually

Corporate insurance plan

Visa/work permit support

Qualifications

• 1 to 3 years of experience in a relevant role (UAE experience preferred).
• Ability to manage confidential information with discretion.
• Experience coordinating meetings and travel arrangements.

Responsibilities

• Maintain smooth day-to-day operations of the office.
• Coordinate and schedule meetings and appointments.
• Manage office equipment and supplies.

Skills

Organizational skills

Multitasking

Communication skills

Confidentiality

Education

Bachelor’s degree in Business Administration

Tools

Microsoft Office

Job description

Join FxPro: a leading international fintech company. Be a part of our expanding international team, with offices in Limassol, London, Nassau, and Dubai. FxPro boasts a diverse workforce of over 500 employees representing 40 nationalities, making it an exciting and dynamic workplace. At FxPro, we see each team member as an integral part of our success story.

As an Executive Assistant / Receptionist, you’ll be responsible for providing comprehensive administrative and front‑desk support, managing daily office operations, handling calls and correspondence, coordinating schedules and meetings, welcoming visitors, and supporting senior management to ensure smooth, efficient, and professional workplace operations.

Responsibilities

• Maintain smooth day-to-day operations of the office.
• Coordinate and schedule meetings, appointments, and internal events.
• Manage office equipment and supplies, including inventory control and ordering.
• Oversee office cleanliness standards, ensuring common areas, meeting rooms, and reception areas are maintained in a professional condition.
• Manage office contracts and vendor relationships.
• Arrange business travel, accommodation, and process related expense forms.
• Coordinate and manage office budgets and administrative expenses.
• Ensure compliance with workplace health, safety, and office regulations.
• Develop and implement office policies, procedures, and improvement initiatives to enhance efficiency and productivity.
• Manage employee medical insurance processes, including enrolments, cancellations, and claims coordination.
• Support internal communication announcements (office notices and updates).
• Maintain office seating plans and workstation allocations.
• Perform any other duties and responsibilities assigned by the Head of Department or management team.

Requirements

• Bachelor’s degree in Business Administration, Office Management, or a related field.
• 1 to 3 years of experience in an Executive Assistant, Receptionist, or Office Administration role (UAE experience preferred).
• Strong organizational and multitasking skills with high attention to detail.
• Excellent verbal and written communication skills in English.
• Proficiency in Microsoft Office (Outlook, Word, Excel) and basic office systems.
• Ability to manage confidential information with professionalism and discretion.
• Experience coordinating meetings, travel arrangements, and administrative documentation.
• Familiarity with office vendors, facilities management, and basic budgeting processes.
• Strong character with the confidence to take ownership, enforce office standards, and communicate firmly yet professionally.
• Willingness to support additional administrative and operational tasks as required.

Benefits

• Competitive compensation package
• 24 days off and 15 sick leaves annually
• Corporate insurance plan
• Visa/work permit support