Executive Assistant, International Stores & Corp Comms, Amazon

Amazon; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading e-commerce and tech company in Dubai is seeking an Executive Assistant to support two Directors within the ISCC team. The ideal candidate is highly organized, detail-oriented, and has experience in a fast-paced environment. Responsibilities include coordinating activities, managing logistics, and tracking deliverables, all while maintaining discretion and professionalism. Join a collaborative team culture and help contribute to a vibrant work atmosphere.

Qualifications

• Multiple years of senior-level leadership support or experience in a high-tech environment.
• Ability to manage calendar, expenses, and travel effectively.
• Experience in working with diverse process workflows.

Responsibilities

• Coordinate and engage with leadership in planning activities and organizing events.
• Track and help drive completion of key deliverables.
• Manage group logistics and organize team events within budget.

Skills

Microsoft Office proficiency

Leadership support experience

Discretion in handling confidential information

Process improvement experience

Efficiency maximization

Job description

The International Stores & Corp Communications (ISCC) organization is seeking a self-motivated highly organized and creative Executive Assistant to provide support for two Directors within the ISCC team.

If you are a detail-oriented individual with a collaborative spirit who enjoys a fast pace the ambiguity and opportunity to invent that comes with an evolving organization and the challenge of keeping things humming as a business partner this may be the role for you!

This role requires the ability to complete complex tasks and projects quickly with little-to-no guidance. Strong standards of written and verbal skills are required along with a diligent and detail-orientated attitude. You must have a strong bias for action proven ability to effectively communicate at all levels and be highly organized with exceptional project management skills. Integrity and discretion in handling confidential information is essential as is a collaborative demeanor when dealing with senior executives both inside and outside the company. Additionally a good sense of humor is a must!

Key Job Responsibilities

• Proactively coordinate and engage with leadership in planning activities calendars and the organization of events (such as staff meeting agendas all-hands meetings team morale-building)
• Track and help drive completion of key deliverables
• Work within a group of high-performing fun and collaborative EAs around the world
• Be a steward and leader of team culture
• Coordinate with teams on programs and projects in various areas across the ISCC network
• Be able to travel domestically and internationally when required to do so
• Complete and file expense reports.
• Acting as a liaison for leaders direct reports.
• Managing group logistics.
• Organize team events within budget.
• Have fun at work and help others do the same.

Qualifications

• Experience with Microsoft Office products and applications
• Multiple years of senior level leadership support or Amazon experience for calendar expensing & travel management
• Ability to handle confidential information with discretion and deal with professionals inside and outside the company.
• Experience working with various process workflows
• Experience leading process improvements
• Experience in a fast-paced high-tech company
• Experience designing processes to maximize efficiency

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