Executive Assistant

EY Podnikatel Roku; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A global professional services organization in Dubai is seeking an experienced Executive Assistant to provide high-level support to senior executives. The ideal candidate will have at least 4-5 years of experience and exceptional business communication skills. Responsibilities include organizing schedules, managing travel, preparing documents, and mentoring others. This role offers competitive compensation and opportunities for professional growth in a diverse and inclusive culture.

Benefits

Continuous learning

Flexible work tools

Transformative leadership

Diverse and inclusive culture

Qualifications

• Minimum of 4-5 years EA experience supporting multiple executives.
• Experience in a professional services environment is highly regarded.

Responsibilities

• Provide high level support to a small group of Partners and Executives.
• Organise and manage comprehensive diaries, travel and accommodation.
• Screen and respond to emails.
• Prepare expense claims and timesheets weekly.
• Screen phone calls and follow-up actions.
• Prepare and revise documents including presentations and reports.
• Coordinate client events as required.
• Counsel, coach or mentor others.
• Identify opportunities to improve work efficiency.

Skills

Business communication

Relationship building

Microsoft Office proficiency

Attention to detail

Multi-tasking

Interpersonal skills

Job description

As part of our Core Business Services (CBS) team and you will support the important business enablement functions that keep our organization running strong. As a CBS professional you will work across teams to provide the knowledge resources and tools that help EY deliver exceptional quality service to our clients win in the marketplace and support EYs growth and profitability.

You have the opportunity to develop your career through a broad scope of engagements mentoring and formal learning. Thats how we develop outstanding leaders who team to deliver on our promises to all of our stakeholders and in so doing play a critical role in building a better working world for our people for our clients and for our communities. Sound interesting Well this is just the beginning. Because whenever you join however long you stay the exceptional EY experience lasts a lifetime.

The Opportunity

As an executive assistant youll develop your skills by providing support services to some of MENAs largest organizations. Your experience in business communication will help you to build effective relationships with important stakeholders and senior leaders. Youll have autonomy and clear responsibilities working in our friendly collaborative environment. Your talents will be respected and youll be supported in developing the career path you choose.

Your key responsibilities

• Provide high level support to a small group of Partners and Executives
• Organise and manage comprehensive diaries travel and accommodation
• Screening emails responding and/or actioning as required
• Prepare expense claims and timesheets on a weekly basis
• Screen phone calls and messages and follow-up actions referring to the relevant team member when appropriate
• Prepare and revise documents including presentations emails reports agendas and papers
• Coordinate client events internal and external as required within MENA
• Leadership and people development
• Counsel coach or mentor others in the secretarial community
• Identify opportunities to improve work efficiency and effectiveness

Skills and attributes for success

• The demonstrated ability to build relationships with internal and external stakeholders
• Exceptional written and verbal communication skills
• Intermediate in the use of Microsoft Office suites
• Excellent attention to detail and ability to multi-task
• Strong communication skills including telephone manner and interpersonal skills
• A strong team member with an ability to work across multiple teams
• Experience in a professional services environment is highly regarded.

To qualify for the role you must have

A minimum of 4-5 years previous EA experience supporting multiple executives in a corporate environment

Ideally youll also have

Prior working experience in global professional services organization or mid-tier firms will be highly advantageous

What we look for

Highly motivated individuals with excellent problem-solving skills and the ability to prioritize shifting workloads in a rapidly changing industry. An effective communicator youll be a confident team player that collaborates with people from various teams while looking to develop your career in a dynamic organization.

We are interested in entrepreneurs who have the confidence to develop and promote a brand new strategic vision both internally and externally. You will be business savvy with a passion for innovation as well as the motivation to create your own EY journey.

What we offer

We offer a competitive compensation package where youll be rewarded based on performance and recognized for the value you bring to our business. Plus we offer:

• Continuous learning:Youll develop the mindset and skills to navigate whatever comes next.
• Success as defined by you: Well provide the tools and flexibility so you can make a meaningful impact your way.
• Transformative leadership: Well give you the insights coaching and confidence to be the leader the world needs.
• Diverse and inclusive culture: Youll be embraced for who you are and empowered to use your voice to help others find theirs.

If you can demonstrate that you meet the criteria above please contact us as soon as possible.