Executive Assistant

OMNIYAT; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading organization in Dubai is seeking a highly organized Executive Assistant to provide comprehensive administrative and strategic support to senior leadership. The ideal candidate should have 3-5 years of experience supporting executives, exceptional organizational skills, and the ability to handle confidential information. Responsibilities include managing executive calendars, preparing reports, coordinating travel, and ensuring smooth operations. A Bachelor's degree or equivalent experience is required for this role.

Qualifications

• 3-5 years of experience supporting senior executives or leadership teams.
• Exceptional organizational, time management, and multitasking skills.
• Strong written and verbal communication abilities.

Responsibilities

• Manage executive calendars, scheduling meetings and prioritizing appointments.
• Act as a gatekeeper between the executive and stakeholders.
• Prepare and manage correspondence, reports, and presentations.

Skills

Organizational skills

Time management

Communication

Professionalism

Discretion

Education

Bachelor’s degree or equivalent work experience

Tools

Microsoft Office

Google Workspace

Virtual meeting tools

Job description

We are seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive administrative and strategic support to senior leadership. The ideal candidate is a trusted partner who excels at managing priorities, handling confidential information, and ensuring smooth day-to-day operations for the executive(s).

Key Responsibilities

• Manage executive calendars, including scheduling meetings, coordinating travel, and prioritizing appointments
• Act as a gatekeeper and liaison between the executive and internal/external stakeholders
• Prepare, edit, and manage correspondence, reports, presentations, and meeting materials
• Organize and attend meetings; take accurate meeting notes and follow up on action items
• Coordinate domestic and international travel, including itineraries, accommodations, and expenses
• Handle confidential and sensitive information with professionalism and discretion
• Support special projects, research, and strategic initiatives as assignedManage expense reports, invoices, and budget tracking
• Maintain organized electronic and physical filing systems
• Anticipate executive needs and proactively resolve issues before they arise

Required Qualifications

• Bachelor’s degree or equivalent work experience
• 3-5 years of experience supporting senior executives or leadership teams
• Exceptional organizational, time management, and multitasking skills
• Strong written and verbal communication abilities
• High level of professionalism and confidentiality
• Proficiency in Microsoft Office, Google Workspace, and virtual meeting tools
• Ability to work independently and adapt in a fast-paced environment