Executive Assistant

Kingston Stanley; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading organization in Dubai is seeking a highly skilled Executive Assistant to provide top-tier support to senior leadership. This role involves complex scheduling, stakeholder management, and ensuring confidentiality. The ideal candidate has over 10 years of experience, particularly in supporting senior executives, with proven proficiency in Microsoft Office and the ability to multitask effectively. This position offers a competitive salary plus family benefits including schooling.

Benefits

Competitive salary

Family benefits including schooling

Qualifications

• 10+ years of experience as an Executive Assistant, with at least 8 years supporting senior leadership.
• Strong business acumen and excellent attention to detail.
• Experience handling confidential and high-profile information.

Responsibilities

• Provide high-level administrative support to senior leadership.
• Oversee complex scheduling and travel coordination.
• Serve as the primary contact for stakeholders.

Skills

Executive Support

Calendar Management

Stakeholder Management

Confidentiality

Project Coordination

Communication Skills

Problem-Solving

Tools

Microsoft Office Suite

Scheduling Tools

Job description

Our client, a leading organization, is seeking a highly skilled and proactive EA to provide top-tier support to senior leadership. This role requires exceptional organizational skills, strategic thinking, and the ability to manage multiple priorities in a fast-paced environment.

Salary: Competitive plus family benefits including schooling

Key Responsibilities

• Executive Support – Provide high-level administrative and strategic support to senior leadership, ensuring seamless day-to-day operations.
• Calendar & Travel Management – Oversee complex scheduling, coordinate international and domestic travel, and ensure seamless logistics.
• Stakeholder Management – Serve as the primary point of contact for internal and external stakeholders, maintaining professionalism and discretion.
• Confidentiality & Discretion – Handle sensitive information with the utmost confidentiality and professionalism.
• Project Coordination – Assist in the planning and execution of executive-level projects, tracking progress and ensuring timely delivery.
• Communication & Correspondence – Draft, review, and manage executive-level communications, reports, and presentations.
• Office & Meeting Management – Organize and prepare for high-level meetings, including agenda setting, note-taking, and follow-ups.
• Problem-Solving & Initiative – Anticipate needs, identify potential issues, and proactively provide solutions to ensure smooth operations.

What We’re Looking For

• 10+ years of Executive Assistant experience, with at least 8 years supporting senior leadership or C‑suite executives
• Strong business acumen, ability to work under pressure, and excellent attention to detail
• Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook) and scheduling tools
• Exceptional written and verbal communication skills
• High level of professionalism and ability to interact with senior stakeholders
• Ability to multitask, prioritize, and meet deadlines in a dynamic environment
• Experience handling confidential and high-profile information
• Proven experience working with and managing the needs of Ultra High Net Worth Individuals (UHNWI)
• Native English speaker required

DUE TO THE NUMBER OF APPLICATIONS RECEIVED, ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED