Executive Assistant

MAJID AL FUTTAIM; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading entertainment and asset management company in Dubai is seeking an Executive Assistant to coordinate operations and manage administrative tasks. Responsibilities include travel arrangements, data management, and preparation of reports. The candidate should have 3–5 years of experience supporting managers, a Bachelor’s degree, and proficiency in MS Office. Fluency in English and strong interpersonal skills are essential. Join a vibrant team dedicated to creating memorable experiences.

Benefits

Friendly work environment

Work with diverse colleagues

Professional development opportunities

Qualifications

• 3–5 years experience as a Personal Assistant or Administrator supporting managerial-level staff.
• Proficient in MS Office tools like Word, PowerPoint, and Excel.
• Fluent in Business English; Arabic is a plus.

Responsibilities

• Coordinate among stakeholders to ensure smooth operations.
• Handle travel arrangements and administrative tasks.
• Prepare reports, presentations, and operational documents.

Skills

Proficient in MS Office

Fluent in Business English

Interpersonal skills

Organizational and planning abilities

Education

Bachelor’s degree or equivalent

Tools

SAP Concur

Job description

Job Title

Executive Assistant | MAF Entertainment | Development & Asset management

Role Summary

The executive assistant role is to coordinate among all stakeholders within the team and other departments to ensure smooth operations. They are responsible for devising and maintaining office systems, including data management and filing, and handling administrative tasks. Additionally, the role involves arranging travel, visas, and accommodation, and occasionally accompanying the manager to meetings or presentations to take notes, provide dictation, or offer general assistance.

Role Profile

• Consolidates travel expenses, flight tickets, hotel reservations, and updates related reports in SAP Concur.
• Manages correspondence, phone calls, and sensitive information with confidentiality.
• Maintains and updates project trackers, office systems, and administrative procedures.
• Organizes diaries, meetings, appointments, and prepares agendas and documentation.
• Assists in preparing monthly reports, presentations, and operational documents for the team.
• Supports smooth daily operations for the department.
• Takes minutes, transcribes dictations, and types office correspondence, letters, memos, and circulars.
• Maintains and prioritizes files, tracking reports, and other documentation for efficient workflow.

Requirements

• 3–5 years as a Personal Assistant or Administrator supporting managerial-level staff.
• Bachelor’s degree or equivalent.
• Proficient in MS Office (Word, PowerPoint, Excel).
• Fluent in Business English, Arabic is a plus, & strong interpersonal skills.
• Team player with good organizational and planning abilities.

What We Offer

• At Majid Al Futtaim, we’re on a mission to create great moments, to spread happiness, to build, experiences that stay in our memories for a lifetime. We’re proud to say that over the past 27 years, we have built a reputation as a regional market leader in what we do. Join us!
• Work in a friendly environment, where everyone shares positive vibes and excited about our future.
• Work with over 45,000 diverse and talented colleagues, all guided by our Leadership Model.