Executive Assistant

Arena Group; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading company in Dubai is seeking an Executive Assistant to the CEO. Responsibilities include managing schedules and travel, supervising the executive office team, and maintaining confidentiality. The ideal candidate will have over 10 years of experience supporting C-level executives, strong leadership skills, and proficiency in Microsoft Office. This role presents an outstanding opportunity to contribute to the executive office's efficiency.

Qualifications

• 10+ years supporting C-level executives in similar roles.
• Strong business acumen and leadership skills.
• Fluency in English, additional languages are a plus.

Responsibilities

• Manage the CEO’s calendar and travel arrangements.
• Draft and review emails and official documents.
• Supervise and coordinate the executive office team.
• Liaise with clients and partners at all levels.

Job description

Key Responsibilities

• Manage the CEO’s calendar, appointments, and international travel arrangements
• Draft and review emails, reports, and official documents with accuracy and discretion
• Follow up on business and operational matters across departments on behalf of the CEO
• Supervise and coordinate the executive office team (approximately 8 staff), ensuring smooth daily workflow
• Liaise with clients, partners, and internal stakeholders at all levels
• Maintain strict confidentiality of sensitive information
• Assist with reviewing business documents and tracking strategic initiatives
• Be flexible and available for occasional travel as required

Qualifications

• Minimum 10 years of experience supporting C-level executives in a similar role
• Proven ability to manage teams and executive office operations
• Strong business acumen and ability to follow up on commercial and strategic matters
• Fluent in English (spoken and written); additional languages are a plus
• Excellent communication, multitasking, and leadership skills
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Professional appearance, maturity, and reliability