Executive Assistant

Aspen Technology; Abu Dhabi; On-site; AED 120,000 - 160,000; Full time

Job summary

A dynamic technology firm in Abu Dhabi is seeking an experienced Executive Assistant to support the VP of Sales and enhance organizational efficiency. The ideal candidate will manage complex schedules, coordinate meetings, and facilitate communication across various teams. With a focus on proactivity and strong organizational skills, this position requires at least 5 years in an executive support role. Join us to contribute to a culture of ambition and growth.

Qualifications

• 5 years supporting executive-level management in a corporate environment.
• High School diploma required; Bachelor's degree preferred.
• Strong organizational skills and ability to work independently.

Responsibilities

• Manage complex calendars and arrange meetings.
• Coordinate in-person meetings and handle logistics.
• Serve as primary contact among executives and partners.

Skills

Organizational skills

Communication skills

Attention to detail

Proactivity

Self-motivation

Education

High School diploma

Bachelor's degree

Job description

The driving force behind our success has always been the people of AspenTech. What drives us is our aspiration, desire, and ambition to continually improve, overcome hurdles, and challenge the status quo. We foster a culture of passion, pride, and aspiration through career development programs, community service projects, and social events that promote fun and relationship building across our global community.

The Role

If you are an Executive Assistant seeking growth opportunities, AspenTech is looking for a driven individual to support our VP, MEA Sales, and the Sales Organization. You will perform a broad range of administrative duties focused on enhancing the efficiency and effectiveness of the leaders you support.

To succeed in this role, you must be proactive, take initiative, and manage multiple priorities to meet deadlines. Attention to detail, superior communication skills, professionalism, and a strong sense of ownership are essential. You should be a self-starter capable of managing activities with a focus on quality and timeliness.

Your Responsibilities

• Manage complex calendars, arrange meetings, and record minutes as needed.
• Coordinate in-person meetings and events, handling logistics such as invites, agendas, and venues.
• Serve as the primary contact among executives, team members, customers, and external partners.
• Handle travel arrangements for the VP and leadership team, including itineraries, visas, flights, hotels, and transportation.
• Support expense claims, purchase requests, and service requests related to the team’s operations.
• Assist with office management, including maintenance, supplies, and office openings.
• Support legal, IT, sales operations, and HR activities as required.
• Manage shipments, data reports, event registrations, and organizational charts.
• Coordinate visa applications and manage meeting room bookings.
• Support regional activities such as HR initiatives, hotel negotiations, and leadership forums.

Qualifications

• At least 5 years supporting executive-level management in a corporate environment.
• High School diploma required; Bachelor's degree preferred.
• Strong organizational skills, proactive, and able to work independently.
• Ability to meet deadlines in a fast-paced environment with competing priorities.
• Excellent verbal and written communication skills.
• Effective in managing workload and balancing tasks.
• Thorough, detail-oriented, and a good team player.
• Self-motivated with a strong sense of ownership.