Executive Assistant

Loft Orbital Solutions; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading space solutions firm in Abu Dhabi is seeking an Executive Secretary to provide comprehensive support to the CEO. This role requires exceptional organizational and communication skills, with a focus on managing the CEO’s calendar, correspondence, and travel arrangements. Candidates should have proven experience supporting C-level executives, a high level of discretion, and the ability to operate effectively in a fast-paced environment. Proficiency in Microsoft Office and Google Workspace is essential, while Arabic language skills are a plus.

Qualifications

• Proven experience supporting C-level executives.
• Exceptional organizational skills managing multiple priorities.
• Excellent written and verbal communication skills in English, Arabic is a plus.
• High level of discretion and integrity.
• Strong problem-solving ability in high-pressure situations.

Responsibilities

• Manage the CEO's professional and personal calendar.
• Draft and respond to high-priority correspondence.
• Prepare agendas and briefings for the CEO's engagements.
• Arrange complex international travel itineraries.
• Handle personal matters crossing into professional responsibilities.

Skills

Organizational skills

Communication skills

Discretion

Problem-solving

Resourcefulness

Tools

Microsoft Office

Google Workspace

Scheduling tools

Job description

Wanna join the adventure

We are looking for a highly capable and detail-oriented Executive Secretary to provide one-on-one support to our CEO. This role goes far beyond standard administrative duties. You will be the backbone of the CEO’s professional and personal schedule ensuring everything runs seamlessly across meetings, travel, communications and personal commitments.

You must be sharp, discreet and proactive able to anticipate needs before they arise and manage priorities in a fast-moving environment. This is not a typical 9 to 5 administrative role. We are seeking someone sharp, resourceful and highly dependable the kind of person who can run the CEO’s calendar, inbox and travel inside out and keep everything under control while anticipating what is next.

If you thrive in a fast-paced environment can operate with complete discretion and enjoy being the right hand to a CEO we would like to hear from you.

About this Role

• Own and manage the CEO’s professional and personal calendar end to end including board meetings, leadership offsites, personal appointments and family events.
• Stay on top of the CEO’s inbox, draft and respond to correspondence prioritise critical items and ensure timely follow up.
• Prepare agendas, briefings and materials in advance, ensure the CEO is fully prepared for all engagements, track action items and follow up as needed.
• Arrange complex international travel and itineraries, manage last minute changes/overlapping commitments and coordinate seamlessly between business and personal travel.
• Manage personal matters and commitments that intersect with the CEO’s professional life with discretion and efficiency.
• Act as the first point of contact for requests to the CEO, filter and prioritize effectively and protect the CEO’s time.
• Handle sensitive information with the highest level of confidentiality and professionalism.
• Anticipate needs, resolve issues before they arise and keep the CEO one step ahead at all times.

Must Haves

• Proven experience as an Executive Assistant or Executive Secretary supporting C-level executives.
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills in English. Arabic is a plus.
• High level of discretion, integrity and trustworthiness.
• Strong problem‑solving ability and resourcefulness in high‑pressure situations.
• Comfortable managing both professional and personal tasks in a blended role.
• Proficiency in Microsoft Office, Google Workspace and scheduling tools.

15000 د.إ - 20000 د.إ a month

Orbitworks mission is to make space simple for organizations that want to deploy physical and virtual missions to space. Building on Loft Orbitals heritage Orbitworks will be the first commercial firm in the United Arab Emirates to mass‑manufacture satellites. Orbitworks aims to manufacture tens of satellites annually and operates out of a 50,000‑square‑foot facility in Abu Dhabi.