Executive Assistant

Medica International Healthcare LLC; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A healthcare company in UAE is looking for an experienced Executive Assistant to provide high-level administrative support to the CEO and executive team. The role involves managing scheduling, coordinating travel, performing office support tasks, and maintaining confidentiality. Candidates should have a degree in Business and proven executive assistance experience. Ideal for individuals with excellent interpersonal skills and the ability to multitask in a fast-paced environment.

Qualifications

• Proven experience as an Executive Assistant or in a similar role.
• Excellent interpersonal skills for managing sensitive situations.
• Ability to multitask and work under pressure.

Responsibilities

• Manage professional and personal scheduling for CEO.
• Coordinate complex scheduling and extensive calendar management.
• Perform administrative support tasks and maintain filing system.
• Prepare reports and correspondence as required.
• Facilitate approvals of documents by the CEO.

Skills

Excellent interpersonal skills

Proficiency in MS Office

Ability to multitask

Ability to analyze situations

Education

Degree in Business or related field

Tools

MS Office

Job description

Via Medica International Healthcare is seeking an experienced Executive Assistant to join our team in Abu Dhabi.

The Executive Assistant will be responsible for managing a wide range of administrative and executive support duties while serving as the primary point of contact between the executive leadership and internal stakeholders. This role provides high-level support to the executive team to ensure company goals and objectives are achieved and daily operations run smoothly and efficiently.

Location: Abu Dhabi

Duty Hours: 48 Hours per week for 5 days

Essential Functions

• Manages professional and personal scheduling for CEO, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics.
• Coordinates complex scheduling and extensive calendar management, as well as management of content and flow of information to CEO/senior executives.
• Manages, coordinates, and arranges CEO/senior executives’ travel and travel-related activities, including hotel booking, transportation, and meal coordination.
• Performs administrative and office support, such as typing, dictation, spreadsheet creation, sending emails, and maintenance of filing system and contact database.
• Prepare reports, correspondence, and presentations as required.
• Facilitates approvals of documents by the CEO/senior management.
• Maintains professionalism and strict confidentiality with all materials, and exercised discretion when interfacing with the business.
• Organizes team communications and plan events, both internally and offsite.

Qualifications/Requirements

• Degree in Business or related field
• Proven experience as an Executive Assistant or in a similar role
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Proficiency in MS Office and relevant administrative tools
• Ability to multitask and work under pressure
• Ability to analyze situations and take appropriate action consistent with company policies.
• Operates in a fair, consistent and equitable manner, and displays such behavior by example.
• Takes or organizes individual and collective action after analyzing situations based on the available evidence and knowledge.

Salary and benefits will be discussed during the initial screening.