Executive Admin HR Ops

Engie; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading global energy company seeks an Executive Admin HR Operations in Dubai to provide onboarding support and assist with administrative tasks. The ideal candidate will have a degree in Human Resources and excellent interpersonal skills, managing workflow and confidentiality with precision. This role offers a dynamic environment with multiple projects to oversee.

Qualifications

• Bachelor's degree in Human Resources Business Administration or a related field.
• Ability to manage workflow in a fast-paced lean environment.
• Experience in handling ambiguity and providing quick solutions.
• Strong ability to maintain confidentiality regarding employee matters.
• Excellent interpersonal skills for employee issues.

Responsibilities

• Schedule mandatory inductions for new joiners in the Middle East.
• Provide support to Line Managers on mandatory training matters.
• Assist in daily administrative tasks and event organization.
• Coordinate with stakeholders for induction dates and communications.
• Prepare reports as required by management.

Skills

Human Resources

Interpersonal Skills

Organizational Skills

Workflow Management

Confidentiality

Education

Bachelors degree in Human Resources or related field

Job description

Job Title: Executive Admin HR Operations

Location: UAE (Dubai)
Reporting To: HR Officer & Office Manager

Mission

• Provide clear professional and accurate advice and guidance to managers on a wide range of onboarding-related issues.
• Deliver HR operations support to managers and staff that is responsive and timely.
• Assist the Admin Manager in Dubai with day-to-day administrative activities.

Key Responsibilities

• Ensure all new joiners in the Middle East are scheduled for mandatory inductions and maintain accurate tracking.
• Provide first-level support to Line Managers on all matters related to mandatory training including follow-up and data file updates.
• Assist the Admin Manager in Dubai with daily administrative tasks and event organization.
• Coordinate with internal stakeholders to confirm induction dates and ensure timely communication and invitations to participants.
• Prepare reports as required by management.
• Manage new joiner announcements across the region.

Key Qualifications & Skills

• Bachelors degree in Human Resources Business Administration or a related field.
• Ability to manage workflow in a fast-paced lean environment with multiple and changing priorities.
• Experience in handling ambiguity and providing quick solutions/recommendations.
• Strong ability to maintain confidentiality regarding employee matters.
• Excellent interpersonal skills: patient helpful and professional as the first point of contact for employee issues.
• Ability to handle multiple projects and meet deadlines.
• Detail-oriented with exceptional organizational skills; accuracy is essential.