Engineering Coordinator

Sheraton Grand Hotel, Dubai; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A luxury hotel in Dubai is seeking an Engineering Assistant to support the Director of Engineering with administrative tasks, maintain documentation, and ensure safety compliance. The successful candidate will have a Bachelor's degree and experience in engineering, must excel in communication and detail-oriented tasks, and demonstrate a strong orientation towards guest service. This role offers an opportunity to work in a fast-paced, dynamic environment, contributing to sustainability initiatives and team productivity.

Qualifications

• Experience in engineering or a similar field.
• Strong communication skills for interaction with team members.
• Ability to manage multiple tasks efficiently.

Responsibilities

• Assist the Director of Engineering with administrative tasks.
• Prepare and maintain documentation accurately.
• Participate in training programs to enhance productivity.
• Help implement energy-saving plans.
• Ensure safety compliance and emergency procedures.

Skills

Guest service orientation

Interpersonal skills

Attention to detail

Ability to handle emergencies

Proficiency in IT and hotel systems

Education

Bachelor degree

Job description

POSITION PURPOSE

• Assisting the Director of Engineering in all administrative work.
• Prepare attendance sheet for engineering team.
• Maintain a high level in performing duties and responsibilities.
• Should develop a solid operational knowledge of all Engineering operational procedures.

ESSENTIAL FUNCTIONS

• Revenues, profits, cost effectiveness and ROI:
• To be able to write down the full detailed specification of each element of the projects and to be able to update all the project phases online or hard copies.
• To assist in ordering the spare parts using the online system.
• To be able to prepare and coordinate all the expenses vouchers of the team and to control all required documentations.
• To prepare the excel sheets for estimates of cost or the project sheets accurately and in timely manner.
• To maintain the filing of all engineering department always up to date (hard copies and soft copies).

Management of human resources

• To show the interest in learning all available new technology and the latest software’s related to our values and brand standards and to be able to apply that in our hotel.
• To participate in all programs for employees training that will result in better productivity and better work environment.
• To conduct himself or herself in a manner as to encourage fellow employees to do likewise.
• To be always efficient, courteous and pleasant and to show at all times a helpful attitude and never to talk in a loud voice to other employees.

Upkeep physical plants and building

• Base on good filing procedures for all equipment specifications, operations standards and the as built drawings to ensure that all of the resources are kept very well organized and well maintained.
• To help in distributing the assigned duties to the team members as well as to the stakeholders effectively.
• To keep all the reports filed for the Director of Engineering on the condition of the building and the equipment. (Timely / accurately)

Sustainable management and community activity

• To share in creation (and implementation) of energy saving plans matching with the overall Environmental policy of the hotel and 30/20 plan of Marriott International.
• To show the interest to not only participates in the community occasions but sharing in creation the events.

Safety and security

• Filing all the daily, weekly, monthly, quarterly and annually control measure actions.
• To be able to file all the risk assessments for the various areas and operation.
• To be able to file all the control measures of the legionella risk assessment as well as the applied actions
• To assist in performing emergency work.
• To follow the required procedures of fire prevention and evacuation procedure for guest and staff.

SPECIFIC JOB KNOWLEDGE, SKILLS AND ABILITIES

• To attend the engineering meetings with the Director of Engineering as required and to be able to finish immediately the minutes of the meetings.
• Professional in using the online soft wares systems and to follow all requests and work orders. Also to assist in accurate data input for the full building during the preparation period.
• To use and answer telephone as a communication point for engineering department.
• Professional skills on using the PC and all online programs. Preferred the previous experience in a similar position.
• Keep a full track of the finished Ken fixit rooms.
• Help in data collection for the Capex projects as well as to get the preparation of the paper work and online submission.
• To be well acquainted with the emergency procedures i.e. fire, bomb threat, medical and power failure and follow emergency processes.
• Able to deal efficiently and effectively with all employees and department heads. (Using our core values,
• Human Truths and our promises as a base line)
• His or Her personal appearance and behavior will at all times be geared on representing the Hotel in the best way. (Using our core values, Human Truths and our promises as a base line)

QUALIFICATION STANDARDS

• We do expect that you do have the experiences/ behaviors below. You:
• Totally embrace the philosophy of guest and customer service and own the guests;
• Identify yourself with the hotel’s brand and operating philosophy;
• Possess a warm and friendly demeanor;
• Strive to achieve satisfaction and delight of internal and external customers;
• Are detail oriented and hands on;
• Are a team player with strong interpersonal skills;
• Have the potential to develop into a leader, motivate and develop self and other associates;
• Demonstrate self-confidence, energy and enthusiasm;
• Have immaculate personal presentation e.g. grooming and conversational ability;
• Have knowledge of hotel computer systems and other IT related applications;
• Uphold ethical business practices.

EDUCATION

Bachelor degree required.

PSYCHICAL CONDITION REQUIRED FOR YOUR ROLE

(Ability to lift, standing during shift, sitting most of shift, etc)