Document Controller - Project Execution

DAMAC Properties Co. LLC; United Arab Emirates; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading property development company in the United Arab Emirates is seeking a document management specialist to oversee the handling of electronic and hardcopy documents through project phases. Responsibilities include administering the Document Management System, performing quality checks, and ensuring timely document distribution and archiving. The ideal candidate will have strong organizational and communication skills, alongside the ability to work calmly under pressure. Proven experience with document management tools like PMWeb and SharePoint is required.

Qualifications

• Excellent verbal and written communication skills for interaction with various stakeholders.
• Strong organizational skills for managing document workflow efficiently.
• Ability to remain calm and focused under pressure.

Responsibilities

• Manage electronic and hardcopy documents until project close-out.
• Administer the Document Management System (DMS/EDMS).
• Perform quality checks on received documentation.
• Coordinate document flow between stakeholders.

Skills

Effective communication skills

Organizational skills

Attention to detail

Ability to work under pressure

Tools

PMWeb

SharePoint

Job description

Management of electronic and hardcopy documents until handover of information on project close-out, cancellation and suspension.

Operate and administer the Document Management System (DMS/EDMS)—e.g., PMWeb, SharePoint— configuring metadata, permissions, and workflows

Receiving and acknowledgement of documents from internal or external source by date stamping the hardcopy upon receipt and checks on electronic submission through the company’s EDMS.

Quality check of received documentation, document number, revision and mandatory Metadata information.

Distribution of electronic files for all internal recipients and transmission in accordance with distribution matrix or as directed.

Preparation, checking, validation of documentation for archiving and handover during Project Close-out.

Conduct regular audits to ensure documentation completeness, compliance, and quality.

Generate periodic status reports (registers, dashboards) and support document-related handover processes

Ensure documents are shared at key times to facilitate timely project completion.

Coordinate with relevant stakeholders to manage the flow of documents in and out of the department

Excellent written and verbal communication skills, able to communicate effectively with manager and engineers from Damac Digital, Damac, contractors and customers on specific tasks

Very organised and able to conduct essential business calmly and focused under pressure

Highly motivated and with a ‘can do’ attitude