Document Controller

Stantec; Abu Dhabi; On-site; AED 80,000 - 100,000; Full time

Job summary

A leading engineering and architectural firm in Abu Dhabi is seeking an experienced Document Controller. The ideal candidate will manage and control project-related documents, ensuring compliance with company standards. Responsibilities include transmitting and recording documentation, maintaining logs, and protecting sensitive information. Candidates should possess at least 5 years of experience in document management within the industry, strong communication abilities, and proficiency in document control software, particularly Asite.

Qualifications

• Minimum 5 years experience in document management in engineering or architectural firm.
• Good English oral and writing skills.
• Proven knowledge on document management and necessary software.

Responsibilities

• Transmit, receive, and distribute e-mail correspondence and documentation.
• Assist in registration, filing, and control of documentation.
• Ensure confidentiality of sensitive information.

Skills

Strong communication skills

Organizational skills

Analytical problem solving

Document management knowledge

Education

Graduate of Business or Secretarial Course

Tools

Document control software Asite

Job description

We are seeking a highly organized and detail-oriented Document Controller to join our team in Abu Dhabi, United Arab Emirates. As a Document Controller, you will be responsible for managing and controlling all project-related documents, ensuring accuracy, complete and compliance with company standards.

Key Accountabilities

• Transmit, receive, record and distribute e-mail correspondence and documentation according to established procedures.
• Assist with registration, filing and control of incoming and outgoing documentation.
• Perform database input and word-processing functions.
• Assist with the reproduction of drawings, specifications and other documentation.
• Ensure that the confidentiality of sensitive information is protected.
• Keep the necessary logs and registers to track documentation / progress of work.
• Perform all other duties given by direct manager.

Qualifications

• Five (5) years minimum experience in document management system in an engineering or architectural firm.
• Graduate of Business or Secretarial Course.
• Strong communication and organizational skills.
• Good English oral and writing skills.
• Analytical problem solving and organizational ability.
• Proven knowledge on document management, including all necessary software.
• Proficient in document control software Asite.